Office Manager

We Are Aspire; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

We Are Aspire recrute un Office Manager à Londres pour une mission sous contrat, responsable de la gestion des opérations de bureau et du soutien administratif. Le candidat idéal doit avoir une expérience préalable pertinente, de solides compétences en organisation et être prêt à travailler sur site cinq jours par semaine, tout en étant à l'aise avec les outils numériques.

Qualifications

• Expérience antérieure dans la gestion de bureau ou le soutien d'équipe.
• Compétences organisationnelles et de multitâche excellentes.
• À l'aise avec la gestion des factures et les tâches de finance légères.

Responsibilities

• Gérer les opérations de bureau au quotidien.
• Agir en tant que point de contact fiable pour les équipes internes et les fournisseurs externes.
• Identifier et résoudre proactivement les problèmes liés au bureau.

Skills

Organisation

Multitâche

Communication

Initiative

Solutions orienté

Education

Expérience en gestion de bureau ou coordination administrative

Tools

Microsoft Office

Google Workspace

Job description

We have a current opportunity for a Office Manager on a contract basis to start. The position will be based in London. For further information about this position please apply.

Key Responsibilities

• Take ownership of day-to-day office operations, ensuring everything runs efficiently.

• Act as a reliable point of contact for internal teams and external vendors.

• Proactively identify and solve office-related issues before they escalate.

• Provide administrative assistance to multiple departments, including document preparation, scheduling, and internal follow-up.

• Raise and send invoices, support basic finance admin, and liaise with accounting as needed.

• Keep office supplies stocked, manage orders, and coordinate with service providers.

• Support employee on-boarding and general office IT/setup logistics.

• Handle general correspondence, filing, and document control.

What We're Looking For

• Someone proactive, reliable, and solutions-oriented - a self-starter who takes initiative.

• Previous experience in office management, team support, or an administrative coordination role.

• Excellent organisational and multitasking skills.

• Comfortable with invoice handling and supporting light finance tasks.

• Tech-savvy: confident using tools like Microsoft Office, Google Workspace, and other business systems.

• Strong communication skills and a can-do attitude.

• Able to commit to working on-site in London, 5 days a week.

We Are Aspire Ltd are a Disability Confident Commited employer