Office Manager

hays-gcj-v4-pd-online; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A school in London seeks an Office Manager to support the Head of School and Executive Headteacher in ensuring efficient school operations. The role includes overseeing administration, finance, HR support, and ICT management, requiring strong organisational skills and relevant experience.

Qualifications

• Strong admin and organisational skills required.
• Experience in school or office management preferred.
• Proficiency in ICT systems and data management.

Responsibilities

• Provide high-level support across finance, HR, and administration.
• Monitor budgets, process invoices, and manage contracts.
• Coordinate recruitment and maintain staff records.

Skills

Administrative Skills

Organisational Skills

Communication

Interpersonal Skills

ICT Proficiency

Education

Enhanced DBS

Tools

SIMS

Job description

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Job Title: Office Manager

Reports to: Head of School

Line Manager for: Receptionist/Administrative Assistant

Overview:

We are seeking a highly organised and proactive Office Manager to support the Head of School and Executive Headteacher in the smooth and efficient running of our school. This pivotal role involves overseeing administrative operations, supporting HR and finance functions, managing premises and ICT systems, and ensuring a welcoming and professional front-of-house experience.

Key Responsibilities:

1. Administrative Leadership: Provide high-level admin support across finance, HR, premises, ICT, and risk management.
2. Finance & Resources: Assist with budget monitoring, procurement, invoice processing, and contract management.
3. HR Support: Coordinate recruitment, induction, attendance monitoring, and maintain confidential staff records.
4. Premises & Health & Safety: Oversee site security, contractor management, maintenance, and risk assessments.
5. ICT Management: Support school systems, maintain pupil records, and assist with website updates.
6. Reception Oversight: Ensure smooth day-to-day operations, including visitor management, communications, and pupil data.
7. School Support: Assist with admissions, assessment data, diary management, and act as PA to the Headteacher.

What We’re Looking For:

• Strong administrative and organisational skills
• Experience in school or office management
• Excellent communication and interpersonal abilities
• Proficiency in ICT systems and data management
• SIMS knowledge
• Enhanced DBS