Office Manager

International Schools Today; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Free lunches

Free parking with charging points

Half day birthday leave

Cycle to work scheme

Pension

Employee Assistance Programme

Eggs from onsite farm

Job summary

St Augustine’s Priory in West London is seeking an Office Manager to coordinate the School Office and lead the administrative team. The role focuses on delivering smooth day-to-day operations and an exceptional experience for students, staff and visitors.

The ideal candidate will be highly organised, proactive and collaborative, with excellent communication and problem-solving skills to support the school’s busy environment.

Qualifications

• Resourceful and highly organised individual with a proactive approach.
• Strong communication and problem-solving skills; works well in a team.
• Experience coordinating school administration is a plus.

Responsibilities

• Oversee the School Office operations and lead administrative staff.
• Record daily pupil attendance and liaise with staff, parents and DSL.
• Manage the school reception and ensure a welcoming experience for visitors.
• Provide administrative support to ensure smooth academic, pastoral and extracurricular programmes.

Skills

Leadership

Attendance recording

Reception management

Communication

Tools

MS Office

Google Workspace

Job description

We are excited to announce an opportunity for an Office Manager to join our vibrant and inspirational school community. As an independent girls’ school in West London, we pride ourselves on our extensive grounds, diverse academic and extracurricular programs, and strong sense of community.

About the Role:

The Office Manager will play a pivotal role in coordinating the administrative support at the heart of our school. This position offers a unique opportunity to work at the centre of a thriving school environment, ensuring smooth day-to-day operations and delivering an exceptional experience for students, staff, and visitors alike.

Key Responsibilities:

• Oversee the efficient running of the School Office, providing leadership and support to the administrative team.
• Take responsibility for daily attendance recording, liaising with staff, parents and the DSL to ensure accurate and timely recording of pupil attendance.
• Manage and maintain the school Reception function, ensuring a professional and welcoming experience for all visitors.
• Provide administrative and organisational support to ensure the smooth running of the school’s academic, pastoral and extracurricular programmes.

About You: We are seeking a resourceful, highly organised individual with a proactive approach and a strong ability to work collaboratively as part of a team. The ideal candidate will thrive in a dynamic environment, demonstrating excellent communication and problem-solving skills.

Why Join Us? You will have the opportunity to be a vital member of our supportive and inspiring community. This role is perfect for someone looking to make a meaningful impact in a school that values both personal and professional development.

About Us: St Augustine’s Priory is set on 13 acres of beautiful grounds with magnificent views. We are a leading Catholic, independent day school for girls aged 3-18 and boys from 3-11. The four parts of the school (Pre-Preps, Preps, Seniors and Sixth Form) are located on the same site.

We have been in Ealing, West London for over one hundred years and represent a continuity of expertise in educating women of the future. Our founders were exceptional, visionary women who strove to offer pupils the best education possible, often in the most extraordinary of circumstances. We continue in this tradition and take great pride in the generations of staff and of families who continue to work and study here. Our examination results are outstanding, with exceptionally high value-added scores, and we pride ourselves on instilling in girls a love of learning and an alternative way of thinking.

We offer:

• Staff enjoy free lunches
• Free parking including plug in charger points
• Half day paid birthday leave
• Tax-free cycle to work scheme
• Contributory employer’s pension scheme
• An Employee Assistance Programme
• Chicken and Duck eggs available to purchase from our onsite school farm

We are an inclusive and diverse workplace

We are fully committed to sustaining a positive and mutually supportive working environment free from harassment, discrimination, bullying and victimisation where staff can work collaboratively and productively together, and where all staff are equally valued and respected.

Through working collaboratively with Staff, Students, Parents, Volunteers and Governors we aim to remove barriers that you may face and promote equality of opportunity so that you can achieve your full potential at our School.

The safeguarding responsibilities of the post include:

Ensuring the protection of children from abuse, neglect, and exploitation, while also addressing broader issues that may endanger them, is crucial. This involves creating a safe environment in both the classroom and playground, encouraging good behaviour and discipline, and fostering positive relationships with students.

The post is exempt from the Rehabilitation of Offenders Act 1974. The School is therefore permitted to ask job applicants to declare all convictions and cautions on a self-declaration form in advance of attending an interview (including those which are “spent” unless they are “protected” under the DBS filtering rules) in order to assess their suitability to work with children.