Office Assistant

Fox Grove School; Leatherhead; On-site; GBP 23,000 - 27,000; Full time

Job summary

The Howard Partnership Trust is seeking a motivated school office administrator to join Fox Grove School in Leatherhead. You will support routine administrative tasks to ensure the school office runs smoothly and provide a courteous, professional front-line service to staff, pupils and visitors.

Key duties include filing, photocopying, handling post, updating records, and assisting with pupil welfare. You should have strong organisational skills, discretion and a collaborative approach to

Qualifications

• GCSE English and Maths or equivalent.
• Experience with SIMS or FMS desirable; training available.
• Professional telephone manner and good organisational skills.
• Ability to work as part of a team and maintain confidentiality.
• Awareness of GDPR principles.

Responsibilities

• Carry out routine tasks such as photocopying, filing, emailing, completion of routine forms, and administration of school activities, to support the smooth running of the school office.
• Update manual and computerised records/management information systems ensuring accuracy of information held.
• Undertake reception duties, acting as first point of contact in response to telephone and face-to-face enquiries, and ensuring school security procedures for visitors are properly followed, to provide a courteous welcome to all stakeholders and visitors and promote a positive and professional image of the school.
• Open, sort and distribute incoming mail and post outgoing mail.
• Be the first point of contact for sick pupils, liaising with parents / carers / staff to ensure relevant information is passed on.
• Arrange orderly and secure storage of supplies and support the ordering process as required.
• Assist with pupil first aid/welfare duties.

Skills

Basic numeracy

Professional telephone manner

Teamwork

Organisational skills

Discretion & confidentiality

Integrity & values alignment

Education

GCSE English & Maths

Tools

SIMS

FMS

Job description

Working hours

35 hours per week/39 weeks per year

Monday to Friday 8.30am - 4.00pm with a 30 min unpaid break (desirable)

We are looking for a passionate, dedicated, and motivated individual. The ideal candidate will provide support on routine administrative activities as a member of the school office team to enable the school to function efficiently.

Key Responsibilities:

• Carry out routine tasks such as photocopying, filing, emailing, completion of routine forms, and administration of school activities, to support the smooth running of the school office;
• Update manual and computerised records/management information systems ensuring accuracy of information held;
• Undertake reception duties, acting as first point of contact in response to telephone and face-to- face enquiries, and ensuring school's security procedures for visitors are properly followed, to provide a courteous welcome to all stakeholders and visitors and promote a positive and professional image of the school;
• Open, sort and distribute incoming mail and post outgoing mail;
• Be the first point of contact for sick pupils, liaising with parents / carers / staff to ensure relevant information is passed on;
• Arrange orderly and secure storage of supplies and support the ordering process as required;
• Assist with pupil first aid/welfare duties.

What We’re Looking For:

• Basic numeracy and literacy skills (e.g., GCSE English and Maths or equivalent).

Essential

• Knowledge of sims and fms or willingness to take training
• Ability to work as part of a team
• Good organisation skills
• Professional telephone manner
• Reliable
• Ability to remain professional and discreet when dealing with service users , ensuring confidentiality at all times
• Alignment with our values: Integrity, Partnership, Advocacy, Resilience, Compassion, and Aspiration.

Desirable

• First Aid trained or willingness to undergo training

All adults employed by the Trust have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations.

The Howard Partnership Trust is an inclusive employer and welcomes applications from all individuals, regardless of gender, marital status, disability, race, age, or sexual orientation.

All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview.

Early applications are encouraged. We reserve the right to interview and appoint prior to the closing date of this advertisement.

As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE).

SAFEGUARDING AND FURTHER INFORMATION

• The successful candidate will be subject to a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS).

The Howard Partnership Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment

Due to the nature of this role, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. In making your application, it is essential you disclose whether you have any pending charges, convictions, bind-overs or cautions and, if so, for which offences. This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act, and, in the event of the employment being taken up; any failure to disclose such convictions will result in dismissal or disciplinary action. The fact that a pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment.