Office Administrator

St James Catholic Primary School; Rednal; On-site; GBP 6,000 - 6,400; Part time

Job summary

St James' Catholic Primary School in the United Kingdom is seeking an Office Administrator to support the smooth running of the school office during term-time. The role is 10 hours per week with an actual Grade 2 salary of £6,072 per year.

The successful candidate will be friendly, organised and capable of handling reception duties, mail processing, invoice handling and coordination of school activities and events.

Responsibilities

• Act as the first point of contact for parents, visitors and other stakeholders, providing a professional and welcoming reception service.
• Deliver essential items to classrooms as required, including lunch boxes, water bottles, musical instruments and other pupil belongings.
• Answer incoming telephone calls, take accurate messages and ensure timely distribution to relevant staff members, in accordance with office procedures.
• Monitor the enquiry@ email inbox during working hours and respond to or forward correspondence as appropriate.
• Record daily school meal numbers and communicate accurate figures to the kitchen team.
• Print invoices received via enquiry@, process them following authorisation, and scan and forward approved invoices to the accounts team.
• Provide administrative support for school activities and events, including language clubs and special lunch events by distributing communications, collecting responses and liaising with the kitchen team.
• Contact parents/carers to follow up on unexplained pupil absences in line with school attendance procedures.
• Support the administration of after-school clubs, including monitoring bookings through ParentPay, confirming when clubs reach capacity and preparing attendance registers.
• Assist with the organisation and administration of the Reception milk order each half term.
• Undertake additional administrative and reception duties as required to support the effective operation of the school office.

Job description

VACANCY: Office Administrator

Required ASAP

10 hours per week TERM TIME ONLY

Grade 2: Actual Salary £6072

St James' Catholic Primary School is a happy, successful primary school which is part of the Lumen Christi Catholic Multi Academy Company. The school has an excellent reputation as well as enjoying a strong partnership between the School and Parish community.

The School Standards Committee are seeking to appoint an enthusiastic, motivated and experienced Office Administrator who is organised and will to support the smooth running of the school office.

The successful candidate will be:

Responsibilities

• Act as the first point of contact for parents, visitors and other stakeholders, providing a professional and welcoming reception service.
• Deliver essential items to classrooms as required, including lunch boxes, water bottles, musical instruments and other pupil belongings.
• Answer incoming telephone calls, take accurate messages and ensure timely distribution to relevant staff members, in accordance with office procedures.
• Monitor the enquiry@ email inbox during working hours and respond to or forward correspondence as appropriate.
• Record daily school meal numbers and communicate accurate figures to the kitchen team.
• Print invoices received via enquiry@, process them following authorisation, and scan and forward approved invoices to the accounts team.
• Provide administrative support for school activities and events, including language clubs and special lunch events (e.g. Christmas, Easter and Census Day lunches), by distributing communications, collecting responses and liaising with the kitchen team.
• Contact parents/carers to follow up on unexplained pupil absences in line with school attendance procedures.
• Support the administration of after-school clubs, including monitoring bookings through ParentPay, confirming when clubs reach capacity and preparing attendance registers.
• Assist with the organisation and administration of the Reception milk order each half term.
• Undertake additional administrative and reception duties as required to support the effective operation of the school office.

We can offer:

A supportive and caring learning environment which aims to promote and develop expertise of all staff through a commitment to CPD.

Enthusiastic and friendly children who respond well to encouragement and challenge and have a love for learning.

Excitement and challenge with varied opportunities from our collaborative networking within the Lumen Christi MAC and local schools.

An Outstanding school (Ofsted September 2024, RE Section 48 May Inspection 2019)

Closing date :16th September 2026 9.00am

Interviews: Week beginning 21st September 2026

equal opportunities employer, and determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.

This post is subject to 2 satisfactory references, one being your latest employer/Head Teacher, (which will be requested prior to interview) an enhanced DBS check and prohibition check, online searches, medical, evidence of qualifications plus verification of the Right to Work (RTW) in the UK

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.

This post is covered by Part 7 of the Immigration Act (2016).

Therefore, the ability to speak fluent and spoken English is an essential requirement for this role.