Office Manager

Pertemps; Dudley; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company is recruiting an Office Manager to support the Senior Leadership Team. This role involves managing administrative processes, overseeing staff, and ensuring compliance with policies. The ideal candidate will have strong leadership and organizational skills, with experience in office management and financial systems.

Qualifications

• Experience working within an office environment at a senior level.
• Experience managing clerical, administrative, financial, and organizational systems.
• Experience in a school office environment is advantageous.

Responsibilities

• Manage all administrative processes and liaise with the executive team.
• Oversee recruitment processes and ensure compliance with policies.
• Coordinate payroll processes and monitor absence records.

Skills

Organizational skills

Leadership skills

Motivation skills

Clerical management

Financial management

Data analysis

Job description

We are recruiting an Office Manager to support a Senior Leadership Team. You will be responsible for managing all administrative processes in the business and liaising with the other central executive team.

The main duties will be :

1. To have full line management responsibility of the administration, site and ICT staff including appraisals and performance management.
2. To be the lead coordinator for onsite staff employed via shared services, e.g., facilities or contractors.
3. To be responsible for correspondence, reports, and other information as requested by the Principal.
4. To attend meetings as appropriate, preparing, taking, typing, and circulating relevant information, minutes, and action points. Ensuring information is provided in a suitable format for a range of audiences.
5. To manage the payroll process, liaise with the payroll provider and HR, and ensure procedures are followed for staff absence, pay variations, and contract changes, seeking approval from the Principal as needed.
6. Monitor absence records, ensure the Absence Policy is followed, conduct interviews, and make referrals as appropriate.
7. Ensure absence claims are submitted to the relevant insurance company.
8. Process timesheets and other claims according to financial procedures.
9. Coordinate recruitment processes, including advertising jobs, following safeguarding procedures, and completing employment checks.
10. Ensure site checks are undertaken, meter readings are recorded, and compliance items are maintained in line with MAC requirements.
11. Maintain the site in good order, coordinate minor improvement works, cleaning, and caretaking to ensure quality facilities.
12. Oversee Health and Safety audits, monitor action plans, risk assessments, and fulfill other legal duties.

The ideal candidate will have the following skills :

• Experience working within an office environment at a senior level.
• Strong organizational, leadership, and motivation skills for staff management.
• Experience managing clerical, administrative, financial, and organizational systems.
• Experience in a school office environment is advantageous.
• Experience managing staff, school finances, and budgets; ability to analyze and evaluate data.

We would love to hear from you if you have the relevant skills for the role. Please email your CV to [e-mail].