Office Manager - PA24FACQ4001

TN United Kingdom; Lichfield; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading company in financial services seeks an Office Manager in Lichfield. This role involves building operations, contractor management, and ensuring health and safety protocols. Ideal candidates are organized, self-motivated, and possess excellent communication skills.

Qualifications

• Enthusiastic, organized, and self-motivated.
• Able to work independently and in a team.
• Capable of multitasking and reacting quickly to urgent requests.

Responsibilities

• Collaborate with building management and external engineers for optimal infrastructure performance.
• Manage contracts and serve as the main contact for subcontractors.
• Coordinate onboarding and offboarding with HR.

Skills

Communication

Organization

Multitasking

Job description

Social network you want to login/join with:

col-narrow-left

Client:

SS&C Technologies Holdings

Location:

Job Category:

Other

-

EU work permit required:

Yes

col-narrow-right

Job Reference:

794fc6d63a05

Job Views:

3

Posted:

21.05.2025

Expiry Date:

05.07.2025

col-wide

Job Description:

Job Description

SS&CTechnologies seek an Office Manager to be based in Lichfield, working as part of the Property team. This is an exciting opportunity for a flexible, highly organized individual with excellent personal and communication skills. The role is busy and requires initiative, great administration skills, and a hands-on approach, including some contractor supervision. This is 100% an office-based position.

About SS&C Technologies

SS&C is a global provider of investment, financial services, and software for the financial services and healthcare industries. Named to Fortune 1000 list as a top U.S. company by revenue, SS&C is headquartered in Windsor, Connecticut, with over 20,000 employees across more than 90 offices in 35 countries. Around 18,000 financial services and healthcare organizations, from the largest to local firms, use SS&C's products and services to manage and account for their investments.

Essential Duties and Responsibilities:

• Building operation: Collaborate with building management and external engineers to ensure mechanical and electrical infrastructure performs optimally, address defects, and escalate issues as needed. Includes scheduled PPM tasks.
• Tenant & Landlord relationship: Understand lease obligations and liaise with building management, attending tenant meetings as required.
• Purchase of materials: Procure office supplies and services to support business needs.
• Space planning and move management: Assist with space planning and coordinate moves.
• Contractor management: Manage contracts and serve as the main contact for subcontractors working on building fabric and services, ensuring safety and responsibility.
• Security Controls: Administer access control and CCTV systems, issue passes, and suspend passes as per procedures.
• Visitor Control: Record visitors and issue identification.
• New hire/termination: Coordinate onboarding and offboarding with HR, ensuring new hires have necessary supplies and access.
• Health and Safety: Manage health and safety protocols, conduct risk assessments and audits, and maintain records.
• Health and Safety documentation: Coordinate workstation assessments, evacuation plans, accident investigations, and fire & first aid coordination.
• Meeting setup and adhoc events: Prepare meeting rooms and organize office events with management.
• Building point of contact: Handle alarm activations and after-hours works.
• Perform any other tasks assigned by your manager.

Skills and Experience:

• Enthusiastic, organized, and self-motivated, able to work independently and in a team.
• Capable of multitasking and reacting quickly to urgent requests.
• Excellent communication and interpersonal skills.

We encourage applications from all backgrounds, especially from under-represented groups, to promote diversity and inclusion within our workforce.