Office & Facilities Coordinator — Admin & Operations Lead

Xeinadin Group; Altrincham; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Company Pension Scheme

25 days annual leave + bank holidays

Life Assurance x4 annual salary

Employee Assistance Programme – 24/7

Job summary

Xeinadin Group in Altrincham is seeking a highly organised Office & Facilities Coordinator to ensure smooth office operations and support the accounts team. The role focuses on client onboarding, billing support, data integrity, and internal coordination across business functions, with close collaboration to partners.

You will manage post and general administration, maintain office systems, and act as key contact for suppliers, health & safety, and daily workflow to support business growth.

Qualifications

• Strong organisational skills with excellent attention to detail.
• Confident communicator with a professional and personable approach.
• Ability to manage multiple tasks and prioritise effectively.
• Proficient in Microsoft Office

Responsibilities

• Onboarding of clients, prepare and manage engagement letters and support invoicing processes.
• Coordinate mailshots and client communications; provide admin support to the accounts team.
• Assist with ad hoc projects across the business and organise team events.
• General office administration including health and safety responsibilities and handling visitors

Skills

Organisational skills

Attention to detail

Communication

Multitasking

Tools

Microsoft Office

Job description

Xeinadin Group in Altrincham is seeking a highly organised Office & Facilities Coordinator to ensure smooth office operations and support the accounts team. The role focuses on client onboarding, billing support, data integrity, and internal coordination across business functions, with close collaboration to partners.

You will manage post and general administration, maintain office systems, and act as key contact for suppliers, health & safety, and daily workflow to support business growth.