Office & Facilities Coordinator

Xeinadin Group; Altrincham; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Company Pension Scheme

25 days annual leave + bank holidays

Life Assurance x4 annual salary

Employee Assistance Programme – 24/7

Job summary

Xeinadin Group in Altrincham is seeking a highly organised Office & Facilities Coordinator to ensure smooth office operations and support the accounts team. The role focuses on client onboarding, billing support, data integrity, and internal coordination across business functions, with close collaboration to partners.

You will manage post and general administration, maintain office systems, and act as key contact for suppliers, health & safety, and daily workflow to support business growth.

Qualifications

• Strong organisational skills with excellent attention to detail.
• Confident communicator with a professional and personable approach.
• Ability to manage multiple tasks and prioritise effectively.
• Proficient in Microsoft Office

Responsibilities

• Onboarding of clients, prepare and manage engagement letters and support invoicing processes.
• Coordinate mailshots and client communications; provide admin support to the accounts team.
• Assist with ad hoc projects across the business and organise team events.
• General office administration including health and safety responsibilities and handling visitors

Skills

Organisational skills

Attention to detail

Communication

Multitasking

Tools

Microsoft Office

Job description

| | Office & Facilities Coordinator || | VN1952 || | Permanent || | N/A || | Altrincham || | United Kingdom || | Xeinadin was established in 2019 when a number of leading business advisory and accountancy practices across the UK and Ireland came together to re-imagine the future of accountancy. Our collective mission to provide locally forged, trusted business advice to SMEs through forward-thinking, close-knit relationships remains pivotal to our growth. It's our people who drive our business forward, and we offer them future-focused career opportunities whilst supporting individual specialisms. Our regional offices of over 3000 colleagues operate collaboratively, combining collective expertise to maximise potential. || | We are seeking an experienced and highly organised Office & Facilities Coordinator to join our team in Altrincham. This role will provide essential administrative and operational support to the accounts team, ensuring the smooth running of the office, non-chargeable activities and internal processes. Working closely with the partners, the successful candidate will play a key role in maintaining efficiency across client communications, internal coordination, and business support functions. || | Business & Accounts Support: • Onboarding of clients, prepare and manage engagement letters • Support the invoicing process and monitor billing schedules • Maintain accurate client records and carry out ongoing data cleansing • Produce ad hoc reports and support basic data analysis Client & Team Coordination: • Coordinate mailshots and client communications • Provide administrative support to the accounts team as required • Assist with ad hoc projects across the business • Organise team events • New starter onboarding and co-ordination with line managers Operations & Administration: • Manage incoming and outgoing post • Support general office administration and operational tasks • Ensure documentation and internal systems are kept up to date Office Admin: • Responsible for health & safety at the office • Meet and greet visitors and handle incoming calls professionally when required • Keyholder and main point of contact for suppliers • Daily office tasks • Maintaining and purchasing of office supplies || | • Previous experience within an accountancy practice is highly desirable • Experience in an administrative or business support role within a professional services environment • Strong organisational skills with excellent attention to detail • Experience with facilities or office management desirable || | • Confident communicator with a professional and personable approach • Ability to manage multiple tasks and prioritise effectively • Proficient in Microsoft Office || | Office Based || | Competitive || | Benefits • Company Pension Scheme • 25 days of annual leave + bank holidays • Additional annual leave days from certain levels of seniority • Ability to buy up to 5 days of annual leave to reach a maximum of 30 days per annum • Business closure over Christmas\\* • Life Assurance x4 annual salary • Enhanced family leave policies • Enhanced Company Sick Pay • Employee Assistance Programme – 24/7 support, free and confidential • Corporate Discounts Platform Flexible Benefits platform with ability to opt-in to various insurances (level of seniority dependent & self-funded at corporate rates) such as: • PMI single or family • Critical Illness Cover • Cash plan • Cycle to work • Eye care • Dental \\*subject to exceptions and business needs |