Office Experience & Facilities Coordinator

Ampa - Legal & Professional Services; Nottingham; On-site; GBP 20,000 - 28,000; Full time

Job summary

Ampa Group Nottingham is seeking a proactive Workplace Assistant to create a welcoming environment for clients and colleagues. You will manage guest reception, meetings, and day-to-day operations across the Nottingham office, ensuring spaces are professional, organized and well-supplied.

A team-focused, proactive mindset will help you thrive in this diverse role. Reporting to the Workplace Team Leader, you’ll support events, onboarding, and cross-office coordination while maintaining high

Qualifications

• Experience in a similar workplace or client-facing role is preferred, especially in professional services.
• Confident using Microsoft Office and digital workplace tools.
• Strong organisation skills with a proactive, solutions-focused mindset.
• Ability to manage multiple tasks efficiently and professionally.
• Excellent communication and relationship-building abilities.

Responsibilities

• Warmly welcome clients and colleagues, creating an excellent first impression.
• Follow visitor management processes and liaise with reception.
• Set up meeting rooms with layouts, tech, and refreshments.
• Keep client spaces tidy, stocked and presentable.
• Manage bookings, mail, couriers, printing, and document finishing.
• Support events, inductions, and onboarding for new starters.

Skills

Client-facing

Office software

Organisational skills

Multitasking

Communication

Tools

Microsoft Office

Job description

Ampa Group Nottingham is seeking a proactive Workplace Assistant to create a welcoming environment for clients and colleagues. You will manage guest reception, meetings, and day-to-day operations across the Nottingham office, ensuring spaces are professional, organized and well-supplied.

A team-focused, proactive mindset will help you thrive in this diverse role. Reporting to the Workplace Team Leader, you’ll support events, onboarding, and cross-office coordination while maintaining high