Office Coordinator/Administrator

grapevinejobs; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

grapevinejobs in London seeks a proactive Office Administrator to support daily operations, coordinate meetings, schedules, and room bookings, and maintain filing systems.

You will handle calls and emails, prepare reports and presentations, manage office supplies, and ensure professional communication across departments and external parties in a busy UK environment.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Management, or related field is preferred.
• 2–5 years of experience in office administration or a similar role.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Ability to multitask and work effectively under pressure.
• Professional attitude with strong attention to detail.
• Fluency in Arabic and English is preferred.

Responsibilities

• Manage daily administrative and office support activities.
• Coordinate meetings, appointments, schedules, and room bookings.
• Prepare, organize, and maintain documents, records, and correspondence.
• Handle incoming calls, emails, and general inquiries professionally.
• Support the preparation of reports, presentations, and administrative documents.
• Coordinate office supplies, stationery, and other administrative requirements.
• Maintain accurate filing and document management systems.
• Support communication and coordination between departments and external parties.
• Assist with employee and visitor arrangements when required.
• Perform other administrative duties as assigned.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Interpersonal skills

MS Office

Education

Bachelor’s degree or diploma in Business Administration, Management, or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a professional environment.

Key Responsibilities

• Manage daily administrative and office support activities
• Coordinate meetings, appointments, schedules, and room bookings
• Prepare, organize, and maintain documents, records, and correspondence
• Handle incoming calls, emails, and general inquiries professionally
• Support the preparation of reports, presentations, and administrative documents
• Coordinate office supplies, stationery, and other administrative requirements
• Maintain accurate filing and document management systems
• Support communication and coordination between departments and external parties
• Assist with employee and visitor arrangements when required
• Perform other administrative duties as assigned.

Requirements

• Bachelor’s degree or diploma in Business Administration, Management, or a related field is preferred
• 2–5 years of experience in office administration or a similar role
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook
• Ability to multitask and work effectively under pressure
• Professional attitude with strong attention to detail
• Fluency in Arabic and English is preferred.

Candidates must be eligible to work and based in the UK to be considered for this role.