Office Coordinator - 12 Months Contract

Hologic, Inc.; Manchester; Hybrid; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Pension

Insurances

Job summary

Hologic, Inc. is seeking an Office Coordinator for a 12-month fixed-term contract at our Manchester campus. The role combines front-of-house duties with facilities coordination to ensure a welcoming, safe and fully operational workplace on site.

As the first point of contact for staff, visitors and contractors, you will coordinate reception, meeting rooms, workplace services and events, while supporting vendor administration and security compliance. This is a full-time onsite position.

Qualifications

• Experience in office administration or facilities coordination.
• Strong problem-solving and outstanding customer service.
• Excellent organisational abilities and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong verbal and written communication skills.
• Experience coordinating third-party suppliers or contractors.
• Proficiency with Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint).

Responsibilities

• Be the first point of contact for employees, visitors, contractors and suppliers, ensuring a professional and welcoming experience.
• Managing reception, meeting rooms, workplace services, catering and events.
• Coordinate facilities activities, including maintenance requests, contractor visits, office moves and workplace supplies.
• Support vendor administration through purchase orders, invoices, supplier coordination and service tracking.
• Assist with site security, access control, health & safety compliance and workplace documentation.
• Partner with employees, leaders and service providers to ensure offices are safe, efficient and welcoming.
• Identify opportunities to continuously improve the workplace experience and support site-wide initiatives and events.

Skills

Office administration

Facilities coordination

Customer service

Organisational skills

Communication skills

MS Office suite

Tools

MS Office suite

Job description

Role: Office Coordinator - 12 Months Contract

Location: Manchester (M23), United Kingdom

Full-Time | 5 Days Per Week Onsite

At Hologic, our purpose is simple: to enable healthier lives everywhere, every day. As a global leader in medical technology, we're driven by innovation, collaboration and a commitment to making a meaningful difference for patients around the world.

We're looking for an enthusiastic, highly organised and customer-focused Office Coordinator to join our Manchester campus on a 12-month fixed-term contract. This is a pivotal role at the heart of our workplace experience, ensuring our offices remain welcoming, efficient, safe and fully operational.

As the first point of contact for employees, visitors and contractors, this role combines front-of-house responsibilities with facilities coordination, workplace services administration and operational support. The successful candidate will work closely with the Global Facilities team, site leadership and external service providers to ensure the smooth day-to-day operation of the site.

What You'll Be Doing:

• Be the first point of contact for employees, visitors, contractors and suppliers, ensuring a professional and welcoming experience
• Managing reception, meeting rooms, workplace services, catering and events
• Coordinate facilities activities, including maintenance requests, contractor visits, office moves and workplace supplies
• Support vendor administration through purchase orders, invoices, supplier coordination and service tracking
• Assist with site security, access control, health & safety compliance and workplace documentation
• Partner with employees, leaders and service providers to ensure our offices remain safe, efficient and welcoming
• Identify opportunities to continuously improve the workplace experience and support site-wide initiatives and events

What We're Looking For:

We're seeking an individual who is proactive, organised, approachable and passionate about delivering a great workplace experience.

You’ll Bring:

• Previous experience in office administration, facilities coordination, workplace services, or a similar role
• Demonstrated problem-solving skills and a proactive approach to service deliveryOutstanding customer service and interpersonal skills
• Excellent organisational abilities and attention to detail
• The ability to manage multiple priorities in a fast-paced environment
• Strong verbal and written communication skills
• Experience coordinating third-party suppliers, vendors or contractors
• Proficiency with Microsoft Office, including Outlook, Teams, Word, Excel and PowerPoint
• A proactive, solution-oriented mindset and strong problem-solving skills
• The confidence to work independently while collaborating effectively across teams

Desirable Experience

• Knowledge of facilities management systems and access control systems
• Experience with purchase orders, invoice processing and supplier administration
• Exposure to workplace health & safety, EHS, compliance or contractor management activities

What We Offer:

Opportunity to work with a leading global healthcare company.

Salary: GBP 25,000 - 30,000 gross per year

The final offer will depend on experience, skills, and alignment with internal pay structures. In addition, we offer a comprehensive benefits package including pension and insurances.

If you're passionate about delivering exceptional workplace experiences and are looking for a varied and rewarding opportunity with a global healthcare leader, we'd love to hear from you.