Office Coordinator - 12 Months Contract

Hologic; Manchester; On-site; GBP 25,000 - 30,000; Full time

Benefits offered by this job

Pension

Insurances

Job summary

Hologic in Manchester is seeking an enthusiastic Office Coordinator for a 12-month fixed-term contract to keep our campus welcoming, safe and fully operational. You’ll be the first point of contact for employees, visitors and suppliers, manage reception, meeting rooms, facilities services, catering and events, and coordinate vendor administration and safety compliance.

You’ll work closely with Global Facilities and site leadership to ensure smooth day-to-day operations and a great workplace

Qualifications

• Previous experience in office administration or facilities coordination.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal abilities.

Responsibilities

• Be the first point of contact for employees, visitors, contractors and suppliers.
• Manage reception, meeting rooms, workplace services, catering and events.
• Coordinate facilities activities, including maintenance requests, contractor visits and office moves.
• Support vendor administration through purchase orders, invoices, supplier coordination and service tracking.
• Assist with site security, access control, health & safety compliance and workplace documentation.
• Collaborate with teams to ensure a safe, efficient and welcoming office environment.

Skills

Reception

Facilities coordination

Customer service

Vendor management

Microsoft Office

Health & safety

Tools

MS Office

Job description

We're looking for an enthusiastic, highly organised and customer-focused Office Coordinator to join our Manchester campus on a 12-month fixed-term contract. This is a pivotal role at the heart of our workplace experience, ensuring our offices remain welcoming, efficient, safe and fully operational. As the first point of contact for employees, visitors and contractors, this role combines front-of-house responsibilities with facilities coordination, workplace services administration and operational support. The successful candidate will work closely with the Global Facilities team, site leadership and external service providers to ensure the smooth day-to-day operation of the site. What You'll Be Doing:

• Be the first point of contact for employees, visitors, contractors and suppliers, ensuring a professional and welcoming experience
• Managing reception, meeting rooms, workplace services, catering and events
• Coordinate facilities activities, including maintenance requests, contractor visits, office moves and workplace supplies
• Support vendor administration through purchase orders, invoices, supplier coordination and service tracking
• Assist with site security, access control, health & safety compliance and workplace documentation
• Partner with employees, leaders and service providers to ensure our offices remain safe, efficient and welcoming
• Identify opportunities to continuously improve the workplace experience and support site-wide initiatives and events
  We're seeking an individual who is proactive, organised, approachable and passionate about delivering a great workplace experience., Previous experience in office administration, facilities coordination, workplace services, or a similar role
• Demonstrated problem-solving skills and a proactive approach to service delivery
• Outstanding customer service and interpersonal skills
• Excellent organisational abilities and attention to detail
• The ability to manage multiple priorities in a fast-paced environment
• Strong verbal and written communication skills
• Experience coordinating third-party suppliers, vendors or contractors
• Proficiency with Microsoft Office, including Outlook, Teams, Word, Excel and PowerPoint
• A proactive, solution-oriented mindset and strong problem-solving skills
• The confidence to work independently while collaborating effectively across teams

Desirable Experience

• Knowledge of facilities management systems and access control systems
• Experience with purchase orders, invoice processing and supplier administration
• Exposure to workplace health & safety, EHS, compliance or contractor management activities

At Hologic, our purpose is simple: to enable healthier lives everywhere, every day. As a global leader in medical technology, we're driven by innovation, collaboration and a commitment to making a meaningful difference for patients around the world.

Salary: GBP 25,000 - 30,000 gross per year

The final offer will depend on experience, skills, and alignment with internal pay structures.

• In addition, we offer a comprehensive benefits package including pension and insurances.

If you're passionate about delivering exceptional workplace experiences and are looking for a varied and rewarding opportunity with a global healthcare leader, we'd love to hear from you.