Office Coordinator - Team Supervision essential

Office Angels; Manchester; On-site; GBP 30,000 - 35,000; Full time

Job summary

Office Angels in Manchester city centre is seeking an Office Coordinator with team supervision experience essential. This permanent, fully office-based role offers 30,000–34,500 GBP per year and a proactive leader to oversee facilities and document management, leading a small team including receptionists.

You will build strong relationships with stakeholders, manage service quality, health and safety, and ensure smooth operations of AV, maintenance, and supplies.

Qualifications

• Experience in facilities and team supervision.
• Strong customer service and organisational abilities.
• Proficiency in MS Office (Word, Excel, Outlook).

Responsibilities

• Oversee front of house service and customer care.
• Assist with administration including travel bookings.
• Document management and working with contractors and suppliers.
• Manage AV equipment and ensure smooth operations.
• Oversee building maintenance and upkeep.
• Ensure cleanliness and hygiene across common areas.
• Facilitate business continuity and waste management.
• Supervise health and safety compliance and emergency procedures.
• Manage office supplies, stationery and equipment maintenance.

Skills

Team supervision

Customer service

MS Office

Organisational skills

Job description

Office Coordinator - Team supervision experience essential

Manchester City centre

Permanent

Fully office based

30,000 - 34,500

Are you a proactive leader with a passion for delivering exceptional office and facilities management services? Our client, a leading law firm, is searching for an office coordinator to join their vibrant team in Manchester city centre!

What You'll Do:

As the Office Coordinator, you will play a vital role in overseeing facilities coordination including document management and managing a team of facilities coordinators. Your responsibilities will include:

• Building Relationships: Support the Facilities Manager in nurturing strong partnerships with key stakeholders, end users, and service providers.
• Service Quality: Assist in developing and implementing improvements to contracted services, ensuring they reflect best practices in facilities management.
• Team Leadership: Lead and motivate a dedicated team of Facilities Coordinators and a Receptionist, ensuring high-quality service delivery and performance.
• Quality Monitoring: Oversee service provider performance and compliance with quality management systems, ensuring standards are met and exceeded.

Key Responsibilities Include:

• Ensuring the front of house service delivers excellent customer service at all times
• Assisting with administration including travel bookings
• Document management
• Working closely with a range of contractor and suppliers
• Managing AV equipment and ensuring smooth operations.
• Overseeing building maintenance, including minor repairs and upkeep.
• Ensuring cleanliness and hygiene across all common areas.
• Facilitating business continuity and effective waste management.
• Supervising health and safety compliance and emergency procedures.
• Managing office supplies, stationery, and equipment maintenance.

What We're Looking For:

• Experience: At least 2 years in a similar role, with experience in facilities and team supervision.
• Skills: Strong customer service skills, excellent organisational abilities, and proficiency in using MS Office (Word, Excel, Outlook).
• Attitude: A customer-focused, "can-do" mindset, with an approachable and cheerful demeanour.

We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.

We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more.

By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive.

If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels UK is an Equal Opportunities Employer.