Office Administrator (Part Time)

Vp plc; York and North Yorkshire; On-site; GBP 12,000 - 18,000; Part time

Job summary

A leading supplier of customised access solutions is looking for a part-time Office Administrator. Reporting to the SHEQ Manager, you will support compliance with standards, manage training records, and build relationships internally. This role requires good organisational skills, literacy, and intermediate knowledge of Microsoft Office. Benefits include a salary sacrifice pension, 25 days holiday pro-rata, and extensive employee discounts.

Benefits

Salary sacrifice pension

25 days holiday (pro-rata), plus bank holidays

Employee Assistance Programme

Gym discounts

Share save scheme

Qualifications

• Proficient with Excel and Word for administrative tasks.
• Able to manage supplier and contractor compliance.
• Experienced in general office administration.

Responsibilities

• Build effective relationships with internal customers.
• Assist with customer pre‑qualification questionnaires.
• Maintain the master company training matrix.

Skills

Intermediate numeracy and literacy skills

Good knowledge of Microsoft Office

Education

Educated to a reasonable level

Job description

Job Overview

Reporting to the SHEQ Manager, our Office Administrator role will undertake administration and analysis to ensure the company remains compliant with regard to International & National standards and Industry accreditations. Support business managers through good planning, organising and sourcing of training courses and by aligning learning programs with the company objectives. Please note, this is a part-time opportunity requiring a commitment of 20 hours per week.

Key Responsibilities

• Customer Care / Service: build effective relationships with internal customers.
• Liaise with managers within the business to ensure that objectives are being identified & met.
• Support the business application & maintenance of accreditations.
• Maintain the master company training matrix.
• Monitor the compliance budget and actual spend.
• Supplier selection and performance monitoring.
• Ensure the availability of all training records and certification.
• Assist internal departments with customer pre‑qualification questionnaires.
• Assist with meeting note taking.
• Health & Safety: ensure as far as is reasonably practicable, personal health & safety.
• Support company inductions for both staff and agency.
• Provide support when needed for both internal and external audits.
• Fire marshal for the department.
• Training: responsible for record keeping and updating the TPA Training Academy with external qualifications.
• Help identify training needs for employees and develop and deliver training as required.
• Book and assist with all external training.

Administration

• Carry out general office administration as required and directed by Compliance & Operational Management.
• Maintain supplier and contractor compliance.
• Stationery and PPE stock management.
• Hotel bookings – accommodation and meetings.

Business Accreditations

• Maintain a full electronic file of internal Health & Safety / Compliance documentation.
• Assist the 'Health & Safety / Compliance department' in the attainment & retention of business identified accreditations.
• Online documents are updated routinely.

What We're Looking For

• Educated to a reasonable level.
• Intermediate numeracy and literacy skills.
• Good knowledge of Microsoft Office particularly Excel & Word.
• Good knowledge of administration procedures required.

What We Can Offer You

• Salary sacrifice pension.
• 25 days holiday (pro‑rata), plus bank holidays.
• Additional holiday purchase scheme.
• Free Tool Hire.
• Life Assurance cover 3x salary.
• Share save scheme.
• Eye care vouchers.
• Recommend a friend scheme.
• Learning & Development – commitment to upskilling and developing our people, structured in‑house training available alongside external training where required.
• Cycle to work scheme.
• Long service recognition.
• My Vp discounts – a variety of discounts and rewards on thousands of well‑known brands.
• Discounts on HP products.
• EE mobile contract discount offers.
• Gym discounts.
• Health Shield (discounted premiums on health care cash plan).
• Employee Assistance Programme.
• Virtual GP Service.
• Will Writing & Funeral Concierge Service.
• Regit Assist 24/7 accident helpline – free joining.

A Little Bit About Us

TPA Portable Roadways is a leading supplier of customised temporary access solutions in Europe. We specialise in providing versatile access equipment for various industries while prioritising health and safety. At TPA, we offer tailored solutions to meet your specific needs, drawing from our industry expertise in handling complex projects. Our versatile equipment is designed to adapt to diverse environments, ensuring seamless access across different terrains. Safety is our utmost priority, and we adhere to stringent standards to provide a secure working environment. We have established long‑term partnerships with industry leaders, highlighting our reliability and commitment to excellence. With an innovative approach, we transform ambitious ideas into practical realities, delivering exceptional temporary access solutions. Join our dynamic team at TPA and be part of our success in providing outstanding services.

Equal Opportunities

Vp plc is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills.