Office Administrator - part time

Thorn Baker Recruitment Ltd; Nottingham; On-site; GBP 14,000 - 21,000; Part time

Job summary

Thorn Baker Recruitment Ltd in Nottingham is seeking a part-time Administrator to support multiple teams with a range of administrative duties. The role offers a 9:30am-14:30pm schedule with flexibility and an immediate start.

You will update internal IT systems, raise purchase orders, manage invoices, and help keep operations running smoothly in a collaborative, inclusive environment. Prior admin experience and proficiency with Google Docs, Excel, and Sage are preferred.

Qualifications

• Previous experience in an administrative role or similar position preferred.
• Proficiency in IT systems, specifically Google Docs, Excel, and Sage (desirable).
• Excellent organizational and time-management skills.
• Strong communication skills, both verbal and written.
• Proactive, problem-solving mindset with keen attention to detail.
• Ability to multitask and prioritize responsibilities efficiently.
• Comfortable working independently as well as collaboratively.
• Commitment to equality, diversity, and fostering an inclusive workplace.

Responsibilities

• Update and maintain internal IT systems, including Google Docs, Excel and Sage.
• Raise purchase orders and ensure accurate invoicing in a timely manner.
• Provide administrative support to the sales and warehouse teams.
• Attend and actively participate in daily team and management meetings.
• Liaise with management and team members to coordinate tasks effectively.
• Manage office supplies, ensuring adequate inventory while staying within budget.
• Organize lunch and refreshments for meetings and events as needed.
• Perform general office duties, such as answering phone calls, copying, scanning, data input, and maintaining documentation.
• Contribute to creating a welcoming and positive office atmosphere for all employees and visitors.

Skills

Organizational skills

Communication skills

Multitasking

Proactive problem solving

Independent & collaborative work

Tools

Google Docs

Excel

Sage

Job description

Administrator vacancy (Part-Time)

9:30am-14:30 Monday to Friday (can be flexible with times)

Nottingham based (easy access via public transport)

Full-time temp-to-perm vacancy

Immediate start!

Overview

We are seeking a motivated and detail-oriented Administrator to join our team on a part-time basis. The ideal candidate will be responsible for a variety of administrative and organizational duties, supporting multiple teams to ensure smooth daily operations. As an integral part of the company, you will maintain efficiency and provide proactive support in a collaborative and inclusive environment.

Responsibilities

• Update and maintain internal IT systems, including Google Docs, Excel, and Sage.
• Raise purchase orders and ensure accurate invoicing in a timely manner.
• Provide administrative support to the sales and warehouse teams.
• Attend and actively participate in daily team and management meetings.
• Liaise with management and team members to coordinate tasks effectively.
• Manage office supplies, ensuring adequate inventory while staying within budget.
• Organize lunch and refreshments for meetings and events as needed.
• Perform general office duties, such as answering phone calls, copying, scanning, data input, and maintaining documentation.
• Contribute to creating a welcoming and positive office atmosphere for all employees and visitors.

Qualifications

• Previous experience in an administrative role or similar position preferred.
• Proficiency in IT systems, specifically Google Docs, Excel, and Sage. (desirable)
• Excellent organizational and time-management skills.
• Strong communication skills, both verbal and written, with the ability to liaise with a diverse range of team members and stakeholders.
• A proactive, problem-solving mindset with keen attention to detail.
• Ability to multitask and prioritize responsibilities efficiently.
• Comfortable working independently as well as collaboratively.
• Commitment to equality, diversity, and fostering an inclusive workplace environment.

Day-to-Day

• Start your day by updating key internal IT systems and reviewing tasks for the day.
• Attend the daily team meeting to discuss priorities and align with the sales and warehouse teams.
• Handle purchase orders, invoices, and any data input tasks required for the day.
• Collaborate with team members and management to address any immediate needs or challenges.
• Organize office supplies and assist with preparations for meetings, including arranging refreshments.
• Take calls, manage digital correspondence, and tackle ad-hoc administrative tasks as they arise.
• End the day with a review of completed tasks and follow-ups on outstanding items.

The working hours are 9:30am-14:30 Monday to Friday (can be flexible with times).

The starting pay is £12.71/h

Join us as we strive to create an environment where everyone feels valued, respected, and empowered.