Office Administrator

Castle Employment Agency Ltd; Sheffield; On-site; GBP 14,000 - 21,000; Part time

Job summary

Castle Employment Agency Ltd is seeking a Part-Time Administrator in Sheffield to support the Office Manager and team. The role involves handling calls, post, reports, filing and updating the in-house database, while ensuring smooth day-to-day office operations.

Ideal candidates are organized, proactive and comfortable using IT tools including Word, Excel, Outlook and Adobe. This is a 12-hour-per-week role spread over three days, with a 10am–2pm shift and a pay rate of £12.71 per hour.

Qualifications

• Previous experience within an administration or office support role.
• A confident, proactive approach with the ability to use your own initiative.
• Strong Microsoft Office skills, including Word, Excel and Outlook.
• Experience using Adobe.
• Excellent attention to detail and organisational skills.
• Confident communicating with colleagues, clients and external contacts.

Responsibilities

• Providing general administrative support to the Office Manager/PA and wider team.
• Answering incoming calls, taking messages and directing enquiries.
• Managing incoming and outgoing post, including franking and distribution.
• Typing, formatting and preparing reports, letters and other documentation.
• Maintaining electronic and paper filing systems, including archiving.
• Updating the company's bespoke database, booking in projects and keeping records accurate.
• Arranging travel and accommodation for engineers.
• Ordering office supplies and monitoring stock levels.
• Supporting with meeting preparation, documentation and diary administration.
• Keeping office records, notice boards and administrative information up to date.
• Providing ad hoc support across the office as required.

Skills

Microsoft Office

Word

Excel

Outlook

Adobe

Attention to detail

Organisational skills

Communication

Initiative

Teamwork

Tools

Adobe

Job description

We are recruiting for a Part-Time Administrator to join a professional and established business in Sheffield.

Working closely with the Office Manager and wider team, you will provide varied administrative support and help keep the day-to-day office running smoothly.

This would suit someone who is confident, organised and able to use their initiative, with strong IT skills and a professional approach.

What you'll be doing:

• Providing general administrative support to the Office Manager/PA and wider team
• Answering incoming calls, taking messages and directing enquiries
• Managing incoming and outgoing post, including franking and distribution
• Typing, formatting and preparing reports, letters and other documentation
• Maintaining electronic and paper filing systems, including archiving
• Updating the company's bespoke database, booking in projects and keeping records accurate
• Arranging travel and accommodation for engineers
• Ordering office supplies and monitoring stock levels
• Supporting with meeting preparation, documentation and diary administration
• Keeping office records, notice boards and administrative information up to date
• Providing ad hoc support across the office as required

The ideal candidate:

• Previous experience within an administration or office support role
• A confident, proactive approach with the ability to use your own initiative
• Strong Microsoft Office skills, including Word, Excel and Outlook
• Experience using Adobe
• Excellent attention to detail and organisational skills
• Confident communicating with colleagues, clients and external contacts
• Comfortable working independently and managing a varied workload

This will be working Part-time, 12 hours per week across 3 days working 10am - 2pm, earning £12.71 per hour.

If you're looking for a varied part-time administration role where you can become a valued part of a busy office team, we'd love to hear from you.