Office Administrator Maida Vale

Dexters; City of Westminster; On-site; GBP 27,000 - 28,000; Full time

Benefits offered by this job

Progression

Training

Holiday 25 days

Birthday day off

Wellbeing programs

Pension contribution

Discounts

Season ticket loan

Cycle-to-work

Parental leave

Volunteer day

Job summary

Dexters in Maida Vale is seeking a proactive candidate to join our expanding Development and Investment team. You will research land leads, liaise with office teams, and prepare opportunities for review by the Directors.

You will monitor local planning portals for opportunities, assist with pricing appraisals and development valuations, and maintain databases and filing systems. Comprehensive training and clear progression paths are provided.

Qualifications

• Proficient in Word, Excel and PowerPoint.
• Confident using Zoho and departmental diary systems.
• Familiar with Land Registry, Pro-Map, Molior and local planning portals.
• Strong research, organisational and administrative skills, with attention to detail.
• Training will be provided on all specialist software.

Responsibilities

• Research land leads, liaise with office teams, maintain lead spreadsheets and prepare opportunities for review by the Development and Investment Directors.
• Monitor local planning portals for new opportunities, manage follow-up correspondence and carry out comparable site research and reports.
• Assist Directors with pricing appraisals and Development and Investment valuations.
• Maintain developer and investor databases, departmental diaries and lead management systems.
• Handle general administration, including Terms of Business, AML checks, Heads of Terms, invoicing and debt chasing.
• Create marketing microsites and distribute campaigns to databases.
• Coordinate new instruction marketing materials, including photography, floor plans, brochures and boards.
• Manage Land Insight and Search Land software, keeping property portals and Dexters websites up to date.
• Distribute portal enquiries to Land and Investor brokers.
• Organise and maintain physical files, electronic records and archives.

Skills

Research skills

Attention to detail

Organisational skills

Administrative skills

Tools

Microsoft Office

Zoho

Land Insight

Pro-Map

Molior

Land Registry portals

Job description

A superb opportunity to join a fast growing department within the company and to help drive the department on towards another record breaking year.
If you are as passionate about property as we are, enjoy building fantastic relationships and have a strong ambition to push your career forwards then we would love to hear from you.

Location: Maida Vale
Hours: Monday-Friday 8.30am - 5.30pm
Salary: £26,500-£28,000

Key Responsibilities

• Research land leads, liaise with office teams, maintain lead spreadsheets and prepare opportunities for review by the Development and Investment Directors.

• Monitor local planning portals for new opportunities, manage follow-up correspondence and carry out comparable site research and reports.

• Assist Directors with pricing appraisals and Development and Investment valuations.

• Maintain developer and investor databases, departmental diaries and lead management systems.

• Handle general administration, including Terms of Business, AML checks, Heads of Terms, invoicing and debt chasing.

• Create marketing microsites and distribute campaigns to databases.

• Coordinate new instruction marketing materials, including photography, floor plans, brochures and boards.

• Manage Land Insight and Search Land software, keeping property portals and Dexters websites up to date.

• Distribute portal enquiries to Land and Investor brokers.

• Organise and maintain physical files, electronic records and archives.

Requirements & Skills

• Proficient in Microsoft Office, including Word, Excel and PowerPoint.

• Confident using databases and departmental diary systems, including Zoho.

• Familiarity with Land Registry, Pro-Map, Molior, Land Insight and local planning portals.

• Strong research, organisational and administrative skills, with excellent attention to detail.

• Training will be provided on all specialist software.

  What We Offer

  • Progression: Fast-track growth within the property industry, with clear development pathways.
  • Comprehensive Training: From apprenticeship to industry qualifications, we’ll support your development every step of the way.
  • Holiday: Enjoy a generous allowance starting at 25 days annually, plus a birthday day off to celebrate.
  • Supportive Environment: Wellbeing programs, team social events, and a fun, dynamic workplace.
  • Additional Perks: Pension contribution, beauty and fitness discounts, season ticket loan, cycle-to-work scheme, and enhanced maternity/paternity leave.
  • Give Back: Paid day off to volunteer at a charity of your choice.