Office Administrator – Birtle Office

Prosperity Law LLP; Bury St Edmunds; On-site; GBP 30,000 - 35,000; Full time

Benefits offered by this job

Private Healthcare

Death in Service benefit

Pension Scheme

Free meals while working

Job summary

Prosperity Law LLP is seeking an experienced Office Administrator to support admin across Prosperity Management, Law and nurseries, ensuring smooth daily operations. This full-time role based in Heywoods Farm, Birtle Road, Bury offers varied tasks from document preparation to basic accounting, diary management and meeting coordination, with a focus on accuracy and confidentiality.

Ideal candidates will be highly organised, proactive and able to manage competing priorities to keep records and

Qualifications

• Minimum 2 years in an office admin role.
• Proficient in MS Office (Excel, Word, Outlook).
• Experience organising meetings and minutes.
• Experience in basic accounting or financial administration.
• Strong organisation and time-management skills.
• Excellent written and verbal communication.
• Proactive and professional, able to handle confidential info.

Responsibilities

• Provide day-to-day administrative support across multiple businesses.
• Coordinate meetings, diaries and document preparation.
• Maintain accurate electronic and paper records.
• Produce letters, reports and spreadsheets.
• Assist with basic accounting and financial administration.
• Liaise with colleagues, suppliers and external contacts.
• Process invoices and office expenditure when required.
• Provide cover for the Property Manager during absences.

Skills

Office administration

Microsoft Office

Excel

Diary management

Minutes taking

Basic accounting

Communication skills

Independent working

Tools

Sage Accounting

Xero

Job description

Salary: £30,000 – £35,000 per annum – depending on experience

Hours: Monday to Friday, 9.00am – 5.30pm. Flexible hours are not available for this role.

Location: Heywoods Farm, Birtle Road, Bury, BL9 6UU. Role is full time in the office.

About The Role

We are looking for an experienced and highly organised Office Administrator to provide administrative support across a varied portfolio of businesses, including Prosperity Management, Law and our day nurseries.

This is a varied role suited to someone who enjoys taking ownership, keeping things organised and supporting the smooth day-to-day running of a busy office.

Working across different areas of the businesses, you will provide general administrative and operational support, coordinate meetings and documentation, assist with basic financial administration and help ensure important tasks, records and actions are kept on track.

The role will also provide cover for the Property Manager during periods of absence, so we are looking for someone who is confident, dependable and comfortable managing competing priorities.

Key Responsibilities

• Providing day-to-day administrative support across a portfolio of businesses.
• Managing correspondence, documentation, filing and general office administration.
• Maintaining accurate electronic and paper-based records.
• Producing letters, reports, spreadsheets and other business documents.
• Using Microsoft Excel to maintain trackers, records and business information.
• Organising meetings, coordinating diaries and preparing relevant documentation.
• Attending meetings and taking clear and accurate minutes.
• Following up actions arising from meetings and ensuring these are appropriately recorded.
• Supporting basic accounting and financial administration, including maintaining records and processing relevant documentation.
• Liaising with colleagues, managers, suppliers and external contacts as required.
• Assisting with purchasing, invoices and general office expenditure where required.
• Supporting the organisation and administration of property-related matters.
• Providing administrative and operational cover for the Property Manager during periods of absence.
• Monitoring outstanding tasks and ensuring important deadlines and actions are followed up.
• Maintaining confidentiality when handling sensitive business and employee information.
• Undertaking other reasonable administrative duties to support the effective running of the businesses.

Person Specification

Essential

We are looking for someone who has:

• Minimum of 2 years’ experience in an office administration role.
• Strong IT skills, with good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• Experience of organising meetings, coordinating diaries and taking accurate minutes.
• Experience of basic accounting or financial administration.
• Excellent organisation and time-management skills, with the ability to prioritise a varied workload.
• Strong written and verbal communication skills, with excellent attention to detail.
• A proactive and professional approach, with the ability to work independently, use initiative and handle confidential information appropriately.

Desirable

It Would Be Advantageous If You Have

• Experience using Sage Accounting and/or Xero.
• Previous experience supporting multiple businesses, departments or sites.
• Experience of property, facilities or maintenance administration.
• Experience of processing invoices, purchase orders or maintaining financial records.

What We’re Looking For

Above all, we are looking for someone who is organised, reliable and proactive.

You’ll be someone who notices when something needs doing and gets it moving, rather than waiting to be asked. You’ll be comfortable switching between different tasks and businesses while maintaining a high standard of accuracy and organisation.

This is a role where trust, attention to detail and a willingness to get involved really matter.

What’s in it for you?

Alongside expected annual earnings of £30,000 – £35,000, you’ll receive:

• Private Healthcare
• Death in Service benefit
• Pension Scheme
• Free meals while working

Disclaimer

This role is employed by Prosperity Law LLP. A Limited Liability Partnership (LLP) registered in England and Wales with company number OC340697. Authorised and regulated by the Solicitors Regulation Authority (SRA ID 533585).