Office Administrator

Prosperity Law LLP; Leeds; On-site; GBP 17,000 - 19,000; Full time

Benefits offered by this job

Lunch provided by the firm.

Death in service life insurance

Job summary

Prosperity Law LLP in Leeds city centre is hiring an office administrator to keep the Leeds office running day to day, welcoming clients, handling post, and supporting solicitors with documents.

The role is 25 hours per week, Monday to Friday, 10:00 to 15:30 with a 30-minute lunch break. Salary is £16,667-£18,667 per year (£25,000-£28,000 FTE based on 37.5 hours), and the contract is permanent.

Qualifications

• Administrative or office-based experience.
• Experience in a law firm or professional services firm.
• Experience using a case management or document management system.
• Familiarity with legal terminology.
• Experience chasing payments or in credit control.

Responsibilities

• Answer calls and emails, greet clients and visitors.
• Schedule meetings and manage diaries.
• Prepare, format and proofread letters and legal documents.
• Prepare documents for meetings, hearings and client appointments.
• Open and close client files, collect IDs and documents from new clients.
• Update client and matter details on the case management system.
• Scan, print, upload and file documents, maintain electronic/paper files.
• Chase unpaid client invoices by phone and email.
• Provide admin support to partners, solicitors and the wider team.
• Order stationery and keep the office organized.

Skills

Organised

Attention to detail

Client facing

Microsoft Word

Outlook

Credit control

Tools

Case management system

Document management system

Job description

Location: Leeds city centre, office-based.

Hours: 25 hours per week, Monday to Friday, 10am-3:30pm with a 30-minute lunch break

Salary: £16,667-£18,667 per year (£25,000-£28,000 FTE, based on 37.5 hours)

Contract: Permanent

Reports To: Managing Partner, Leeds

About Prosperity Law

Prosperity Law is a law firm with offices in Leeds, Manchester & Liverpool. We advise businesses and individuals on areas including corporate commercial, employment, business and civil litigation, family law, wills, trusts and probate and more. There are 9 current members of staff in our Leeds office ranging from employment, corporate, insolvency and litigation.

About The Role

You’ll keep our Leeds office running day to day: looking after clients and visitors, supporting our solicitors with documents and files, and chasing unpaid invoices.

The hours are fixed, 10am-3:30pm, Monday to Friday, so the role fits around other commitments. Legal experience helps but isn’t essential if you’re organised and quick to pick up new systems.

What You Will Do

• Answer phone calls and emails, handle the post, and welcome clients and visitors.
• Schedule meetings and appointments, and keep diaries up to date.
• Prepare, format and proofread letters and legal documents.
• Prepare documents for meetings, hearings and client appointments.
• Open and close client files, and collect the ID and other documents we need from new clients.
• Update client and matter details on our case management system.
• Scan, print, upload and file documents, and keep electronic and paper files in order.
• Chase unpaid client invoices by phone and email.
• Give general administrative support to partners, solicitors and the wider team.
• Order stationery and supplies, and keep the office organised.

About You

We are looking for someone who is:

• Organised and accurate, with a good eye for detail.
• Friendly and confident with clients, in person and on the phone.
• Comfortable asking clients to pay what they owe, politely and persistently.
• Able to prioritise when several things need doing at once.
• Discreet with confidential information.
• Confident with Microsoft Word and Outlook, and quick to learn new systems.

Experience

• Previous administrative or office-based experience.
• Experience in a law firm or professional services firm.
• Experience using a case management or document management system.
• Familiarity with legal terminology.
• Experience chasing payments or in credit control.

What We Offer

• Fixed daytime hours: 10am-3:30pm, Monday to Friday.
• Lunch provided by the firm.
• A friendly, supportive team and the chance to build experience in the legal sector.
• Death in service life insurance

We welcome applications from everyone. If you need any adjustments to apply or to attend an interview, let us know in your email.