Finance and Office Manager

A top-tier media agency is seeking a detail-oriented Finance and Office Manager with extensive bookkeeping experience to join their Birmingham headquarters. This diverse role blends financial management with overseeing the daily operations of the office, supporting a vibrant team that collaborates with prominent global media brands.

The Opportunity
We're looking for a dynamic and detail-oriented Finance & Office Manager to take ownership of day-to-day financial administration and operational efficiency in our Birmingham HQ. This hybrid role requires a sharp eye for numbers, excellent organisational skills, and the ability to support the smooth running of the office environment. You'll be a central part of the team, working closely with internal departments and external partners.

Salary: Up to 40K
Location: Birmingham

Key Responsibilities

1. Finance Administration:
   Accurately record financial transactions (sales, purchases, expenses) ensuring completeness and compliance.
   Maintain general ledgers and oversee accounts payable/receivable.
   Prepare, issue, and track customer invoices; process supplier and third-party payments.
   Manage and respond to royalty payment requests and queries in a timely manner.
   Reconcile bank, PayPal, Stripe, and multi-currency accounts; investigate and resolve discrepancies.
   Coordinate with external payroll providers regarding staff expenses and payroll queries.
   Support preparation of VAT returns and liaise with statutory accountants during year-end processes.
   Liaise with credit control providers and manage debtor communications for select clients.
   (Bonus) Prepare basic financial reports and summaries as needed.
2. Office Management:
   Coordinate daily office operations and ensure a productive working environment.
   Manage office supply inventory, vendor relationships, and contract renewals.
   Schedule meetings, appointments, and support diary coordination across teams.
   Assist in onboarding for staff and maintain equipment allocation logs.
   Implement and uphold internal office policies and procedures.
   Organise service schedules and liaise with building and service contractors.
   Conduct occasional market research or support the commercial team with lead sourcing.
   Provide ad hoc administrative support to departments as needed.

What You'll Need

1. Experience: Proven background in finance administration/bookkeeping and office management.
2. Attention to Detail: Precision in financial handling and documentation.
3. Tech-Savviness: Proficiency in Excel (e.g., VLOOKUPs, pivot tables), cloud accountancy tools, and Microsoft Office suite.
4. Communication: Excellent written and verbal skills; confident working with both internal teams and external providers.
5. Organisation: Able to manage priorities across financial and administrative tasks.

Qualifications: A bookkeeping/accounting qualification (e.g., AAT) is highly desirable.