Mandarin Speaking Senior Office Manager

TN United Kingdom; Birmingham; On-site; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is looking for a Senior Administrative Officer to ensure a safe and efficient working environment. This role involves managing health and safety compliance, overseeing facilities maintenance, and providing administrative support. You will coordinate with external service providers, conduct risk assessments, and deliver training programs. The ideal candidate will have a solid understanding of workplace safety regulations and excellent problem-solving skills. Join this dynamic team and contribute to a compliant and productive office atmosphere, while enjoying additional benefits like healthcare vouchers and free lunches.

Benefits

Holiday allowance increases with service length

Free lunch Monday to Friday

Healthcare vouchers

Contributory pension

Qualifications

• Proven experience in administration, health & safety, and facilities management.
• Solid understanding of workplace safety regulations and administrative procedures.

Responsibilities

• Manage health and safety, facilities, and general administrative tasks.
• Conduct risk assessments and ensure adherence to safety regulations.

Skills

Administration

Health & Safety Compliance

Facilities Management

Problem-Solving

Negotiation

Communication

Education

Health & Safety Certifications (NEBOSH/IOSH)

Job description

Job Title: Senior Administrative Officer

Company:

ELP Consult Ltd.

Location:

Birmingham, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Reference:

901f80e30918

Job Views:

6

Posted:

05.05.2025

Expiry Date:

19.06.2025

Job Description:

We are seeking an experienced Senior Administrative Officer to proactively manage health and safety, facilities, and general administrative tasks, ensuring a safe, compliant, and efficient working environment across our office. Responsibilities include laboratory and office facilities management, H&S compliance, and administrative support.

Main responsibilities include but are not limited to:

1. General office administration support: managing administrative tasks, property lease negotiations, renewals, documentation, and maintaining records.
2. Office facilities & maintenance: overseeing maintenance of HVAC, water hygiene, electrical systems, lab equipment; coordinating routine checks and certifications such as EICR, PAT testing; liaising with local councils for site compliance.
3. Health & Safety Compliance: conducting risk assessments, fire safety checks, site inspections, and ensuring adherence to regulations (e.g., HSE, COSHH); updating H&S policies.
4. Emergency Preparedness: managing fire safety procedures, alarm testing, emergency lighting, drills, and risk assessments.
5. Security & Access Control: maintaining security systems, managing access, conducting weekly building checks.
6. Contractor Management: coordinating external service providers for maintenance, pest control, and compliance testing.
7. Training & Audits: delivering safety inductions, overseeing training programs, conducting audits to ensure safety and efficiency.
8. Undertaking other ad hoc assignments as required.

Requirements:

• Proven experience in administration, health & safety, and facilities management, preferably in laboratory or R&D environments.
• Solid understanding of workplace safety regulations, facility management, and administrative procedures.
• Excellent problem-solving, negotiation, and communication skills.
• Health & Safety certifications such as NEBOSH/IOSH are preferred.
• Proficiency in English and Chinese Mandarin.
• Additional benefits include holiday allowance increases with service length, free lunch Monday to Friday, healthcare vouchers, and a contributory pension.