Office Administrator

We Manage Jobs(WMJobs); Royal Leamington Spa; On-site; GBP 23,000 - 25,000; Full time

Job summary

St. Paul’s Church of England Primary School is seeking an Office Administrator to join our busy school office.

You will be the first point of contact for pupils, staff, parents and visitors, handling communications and administering pupil admissions, attendance and staff recruitment processes. You will work closely with the Business Manager to support the school’s day-to-day administration and safeguarding practices.

Responsibilities

• First point of contact for pupils, staff, parents and visitors.
• Manage communications: emails, phone calls, mail.
• Register pupil admissions and attendance.
• Administer personnel processes: recruitment, checks, DBS, SCR.
• Provide effective school administration and MIS support.
• Follow safeguarding policies and procedures.

Skills

Communication

Organisational skills

Job description

Office Administrator

Salary:NJC Scale 7-10 (actual salary- £23,355 - £24,893)
Hours: 30 – 37.5 hours a week (by negotiation with an 8.30am start)
Working weeks: 39 – Term Time Only
Days a week: Mon-Fri
Contract Type: Permanent
Required for ASAP (by negotiation)

St. Paul’s Church of England Primary School is a successful and popular primary school with its own nursery. Our School’s vision is, ‘Let the little children come to me’. This vision clearly highlights how inclusive we are as a school, and this was acknowledged in our last Ofsted report (November 2022). We are a one and a half form entry school that welcome all children from a variety of backgrounds. We have a higher than average number of children with additional needs and this is reflected in our level of support offered both academically and socially. We are also a ‘Thrive’ school, which is an approach to support children’s emotional and social development. At our heart are our values of encouraging, challenging, brave, kind, thankful and thoughtful.

Our current post holder is retiring and we therefore have a vacancy for the post of our Office Administrator. We are a Christian school, so we expect our staff to support our Christian ethos and values. We are looking for a kind, positive, caring, flexible and enthusiastic individual who can demonstrate a high level of organisational skills.

We are looking for the successful candidate to work alongside our very experienced Business Manager, who leads on finances. Both of these roles form a vital team in which all the office administration roles are covered, supporting the Headteacher in the smooth running of the school. You will be responsible for:

• Being the first point of contact for all pupils, staff, parents and visitors.
• Responsible for communication including sending and receiving emails, making and receiving phonecalls and sending and receiving mail.
• Registering of pupil admissions and attendance.
• Administering the personnel admin processes related to the appointment of all staff from recruitment, pre-employment checks, including DBS checks and the single central record.
• Organising and providing effective school administration, it’s management information systems and provide comprehensive administrative service for the school staff.
• Following the schools safeguarding policies and procedures in ensuring the safety and welfare of all pupils and staff.

For further details about the school, please visit our school website at: https://www.saintpaulsschool.org.uk/

We are committed to being an inclusive employer. If you require any reasonable adjustments to the application or interview process, please contact us at [e-mail].

The successful candidate will be employed subject to all the necessary checks and references being made. This includes an enhanced DBS check.

Closing date: Friday 25th September 2026

Interviews to be held: Thursday 1st October 2026

St. Paul’s Church of England Primary School is a fully committed
to the safeguarding of our pupils, families and staff.

Matthew 19:14 Jesus said, “Let the little children come to me”
We are all equally important, listened to and loved by God.