Office Administrator

St John Rigby Catholic Primary School; Greater London; On-site; GBP 21,000 - 25,000; Full time

Job summary

St John Rigby Catholic Primary School in Greater London is seeking an experienced Office Administrator to support the smooth running of the school office and manage administrative systems, providing high-quality support to the Headteacher and staff.

The successful candidate will be the first point of contact for parents and visitors, monitor the school email, manage pupil absences and attendance, and assist with events, MIS data (BROMCOM) and website updates.

Qualifications

• Experience providing administrative support in a busy school setting.
• Excellent communication with parents, visitors and staff.
• Ability to manage pupil absence records and MIS data.

Responsibilities

• Act as the first point of contact for parents and visitors.
• Monitor the school email inbox and route or respond to messages.
• Record pupil absences and daily meal numbers; report to kitchen.
• Follow up on unexplained absences per attendance procedures.
• Support booking for parents' evenings and events.
• Maintain pupil database and MIS, including BROMCOM.
• Assist with updating the website, weekly bulletins and newsletters.
• Undertake additional admin duties to support office operations.

Skills

Reception duties

Administrative support

Communication

MIS systems

BROMCOM

Website updates

Events booking

Tools

BROMCOM

Job description

St John Rigby Catholic Primary School is a happy, successful primary school which is part of the Our Lady Immaculate Catholic Academy Trust. We are seeking to appoint an enthusiastic, motivated and experienced Office Administrator who is able support the smooth running of the school office and effective management of the school's administrative systems, providing high-quality administrative support to the Headteacher and staff.

The successful candidate will:

• Act as the first point of contact for parents, visitors and other stakeholders, providing a professional and welcoming reception service.
• Monitor the school email inbox during working hours and respond to or forward correspondence as appropriate.
• Monitor and record pupil absences, recording daily school meal numbers and communicate accurate figures to the kitchen team.
• Contact parents/carers to follow up on unexplained pupil absences in line with school attendance procedures.
• Support the management of booking systems for parents' evening and other events
• Support the administration and maintenance of our pupil database and MIS Systems, including BROMCOM
• Support with the maintenance of the school's website, weekly bulletins, school calendar, newsletters and other marketing materials
• Undertake additional administrative duties as required to support effective operations of the school office.

(Please note this is not an exhaustive list of responsibilities - please refer to the attached job description and person specification)

In return, we offer

A supportive and caring learning environment which aims to promote and develop expertise of all staff through a commitment to CPD.

Enthusiastic and friendly children who respond well to encouragement and challenge and have a love for learning.

A school committed to partnership with our parents/carers (Parent Partnership award 2026) and a whole school approach to positive mental health and wellbeing (Wellbeing in Schools Award 2026)

Closing date :25th September 2026 12.00pm or sooner

Interviews will be arranged on receipt of suitable applications

Please note: If sufficient applications are recieved before the closing date, we reserve the right to close the vacancy early.

All appointments will be subject to an enhanced DBS clearance in line with our Safer Recruitment Policy.

St John Rigby is part of OLICAT who are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. This post is subject to 2 satisfactory references, one being your latest employer/Head Teacher, (which will be requested prior to interview) an enhanced DBS check and prohibition check, online searches, medical, evidence of qualifications plus verification of the Right to Work (RTW) in the UK.

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.

This post is covered by Part 7 of the Immigration Act (2016).

Therefore, the ability to speak fluent and spoken English is an essential requirement for this role.