Office Administrator

TN United Kingdom; Romford; On-site; GBP 25,000; Full time

Job summary

An established industry player is seeking a detail-oriented Office Administrator for their Vehicle Ledger Team. This role is crucial in ensuring accurate financial records and effective communication with sales and service teams. As part of a busy finance team, you will manage vehicle orders, perform reconciliations, and assist with various administrative tasks. With full training provided, this is an excellent opportunity for those looking to grow within a dynamic environment. Join a successful motor dealership group and contribute to their continued success while developing your professional skills.

Qualifications

• Experience in office administration is essential.
• Strong numerical and communication skills are required.

Responsibilities

• Ensure vehicle orders and service costs are correctly entered.
• Manage month-end processes, including reconciliation and reporting.

Skills

Office administration

Numerical skills

Communication skills

Writing skills

Job description

Office Administrator - Vehicle Ledger Team

Salary: £25,000

Our client is a rapidly expanding and successful motor dealership group, operating across London and the Home Counties with 38 showrooms, across 6 brands, having a turnover in excess of £500M and over 800 staff. They are seeking an Office Administrator within the Vehicle Ledger Team to join their busy finance team at their Head Office in Romford.

Reporting to the Team Manager, full training will be provided. Key responsibilities include:

1. Ensuring vehicle orders and service information costs are correctly entered into the system.
2. Managing vehicle ledger month-end processes, including reconciliation and reporting for audit purposes.
3. Performing vehicle stock reconciliations.
4. Investigating and correcting errors.
5. Engaging with Sales and Service teams to ensure debts are collected and allocated correctly, and managing queries.
6. Managing customer deposits, including reconciliation and refunds.
7. Controlling both in-house and external service plan accounts.
8. Administering warranties in conjunction with the claims team.
9. Assisting the team with ad-hoc projects and processes.

Experience Required

1. Office administration experience.
2. Excellent numerical, communication, and writing skills.

Working Hours

1. 8:30 am – 5:00 pm (one-hour lunch break).