Office Administrator

Insight Select; Rochester; On-site; GBP 21,000 - 27,000; Full time

Job summary

Insight Select is seeking an Office Administrator for full-time, office-based work in the United Kingdom. The role involves managing purchase orders, tracking deliveries, maintaining records, and supporting invoicing and scheduling.

You will work closely with management and engineers to ensure smooth day-to-day operations. Ideal candidates have good organisational skills, strong communication, and the ability to handle multiple tasks.

Qualifications

• Experience in administration or willingness to learn with full training provided.
• Ability to raise and manage purchase orders and track deliveries.
• Good written and verbal communication with strong organisational skills.

Responsibilities

• Raise and manage purchase orders.
• Track orders and liaise with suppliers to ensure timely delivery.
• Maintain supplier records, pricing and order history.
• Liaise with engineers and management to confirm requirements.
• Handle calls, emails and general enquiries.
• Maintain electronic and paper filing systems.
• Support invoicing, job tracking and document preparation.
• Assist with scheduling appointments and site visits.

Skills

Organisational skills

Communication skills

Professional and positive attitude

Multitasking and prioritisation

Microsoft Office (Word, Excel, Outlook

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Monday – Thursday: 8:30am – 5:00pm | Friday: 8:30am – 4:00pm

Full-time | Office-based

We are currently recruiting for an Office Administrator on behalf of an established and successful family-run business. This is a fantastic opportunity for someone with previous administration experience, but full training can also be provided for the right person who is keen to learn and develop their skills.

Working closely with the management team and wider team, you’ll play an important role in keeping the day-to-day office operations running smoothly.

The Role

• Raising and managing purchase orders.
• Tracking orders and liaising with suppliers to ensure timely delivery
• Maintaining accurate supplier records, pricing and order history
• Liaising with engineers and management to confirm requirements
• Handling incoming calls, emails and general enquiries
• Maintaining electronic and paper filing systems
• Supporting invoicing, job tracking and document preparation
• Assisting with scheduling appointments and coordinating site visits

About You

• Good organisational and time-management skills
• Strong written and verbal communication skills
• A professional and positive approach
• The ability to manage multiple tasks and prioritise effectively
• Basic knowledge of Microsoft Office, including Word, Excel and Outlook

Package

• Monday – Thursday, 8:30am – 5:00pm
• Friday, 8:30am – 4:00pm
• 100% office-based
• Full training and support provided
• Excellent opportunity to develop your administration career