Office Administrator

Excellerate Services; Paisley; On-site; GBP 25,000; Full time

Job summary

Excellerate Services is seeking an Office Administrator to provide essential clerical and administrative support. This role involves coordinating office procedures, managing budgets, and ensuring smooth operations. The ideal candidate should have strong communication skills and a positive attitude, ready to adapt in a dynamic environment. Located at Mile End Mill in Paisley, this position offers a competitive salary and comprehensive benefits.

Benefits

Employee Assistance Programme

20 days Holiday + 8 bank holidays

On-site parking

Qualifications

• Strong verbal and written communication skills.
• Excellent customer service focus.
• Ability to adapt to new systems.

Responsibilities

• Provide clerical and administrative support to Directors and Management.
• Manage budgets, invoicing, and support various administrators.
• Maintain office systems and ensure effective communication.

Skills

Communication

Organizational

IT Skills

Presentation Skills

Education

Previous administrative experience

Tools

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Sage

Job description

Premium Support Services are part of the Excellerate Group who are dynamic, technology led market leader for the provision of soft services across the UK and Ireland.

We work with many of the UK and Ireland's best-known retail and distribution companies, and our enviable client retention rate is testament to our commitment to excellent service delivery for every client, every time.

We are currently recruiting for: Office Administrator

The Administrators Responsibilities:
The administrator provides both clerical and administrative support to the Directors and
Management Team of PSS. The role plays a vital part in the administration and smooth-
running of our business.
You will be involved with the coordination and implementation of office procedures and
frequently have responsibility for specific projects and tasks and, in some cases, oversee
and supervise the work of junior staff.
Most of your day-to-day work will involve both written and oral communication, word
processing and typing, and requires relevant skills such as IT, organisational and
presentation skills, as well as the ability to multi-task and work well under pressure.

Duties and Responsibilities:

The role may also include many of the following:

• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint,Excel, Sage etc., to produce correspondence and documents and maintainpresentations, records, spreadsheets and databases;
• Devising and maintaining office systems;
• Booking rooms and conference facilities;
• Attending meetings, taking minutes and keeping notes;
• managing and maintaining budgets, as well as invoicing;
• liaising with staff in other departments and with external contacts;
• ordering and maintaining stationery and office equipment;
• sorting and distributing incoming post and organising and sending outgoing post;
• liaising with colleagues and external contacts to book travel and accommodation;
• organising and storing paperwork, documents and computer-based information;
• photocopying and printing various documents, sometimes on behalf of other
  colleagues.
• Providing support to the Service Desk administrator
• Providing support to the payroll administrator
• Other adhoc duties as required by Senior management

Experience, Abilities and Skills:

• Strong verbal and written commutator skills.
  • Excellent telephone manner and customer service focused.
• Good communication skills, able to communicate across all levels
  • People person with a positive, can-do attitude.
  • Ability to work with and adapt to new systems.
  • Previous admin experience, desirable but not essential.

Hours: 35

• Monday to Friday
• Hours -9.00am-5.00pm

Competitive Salary:£25,000 per annum

Benefits:

• Employee Assistance Programme
  
• 20 days Holiday + 8 bank holidays
• on-site parking

Location:Mile End Mill, 12 Seedhill Rd, Paisley PA1 1JS