Office Administrator – Glasgow

Enigma Is; Glasgow; On-site; GBP 22,000 - 30,000; Full time

Job summary

A leading provider of temporary access and industrial services is seeking an Administrative Support professional to assist with a variety of tasks. The role emphasizes excellent customer service, support for team operations, and effective communication. Ideal candidates should demonstrate strong organizational skills, proficiency in IT, and a proactive approach to team cooperation.

Qualifications

• Basic literacy and numeracy skills required.
• Proactive customer service approach.
• Excellent multi-tasking and organizational skills.

Responsibilities

• Provide clerical and administrative support to the team.
• Manage travel and hotel bookings.
• Maintain stationery supplies and IT equipment records.

Skills

Customer service

Team player

IT skills

Organizational skills

Attention to detail

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Leading Provider of Temporary Access & Industrial Services.

The successful candidate will provide dedicated administrative support to the team to ensure effective and efficient operation of daily tasks as directed by the line manager. The role will encompass the delivery of a wide variety of administration tasks, with a focus of this role being the deliverance of excellent customer service through open, courteous, and friendly communication.

Responsibilities

Efficient clerical and administrative support as required including but not limited to:

• Maintain stock of stationery supplies for the office.
• Purchase Orders & Invoicing.
• Travel and Hotel Bookings.
• Meet, greet, and escort visitors, coordinating meeting rooms.
• IT equipment management and record keeping.
• Act as the central contact for the team, fielding and redirecting calls and enquiries where required.
• Ensure all associated paperwork is completed and maintained in an orderly and timely manner.
• Assist in the distribution of communication material and presentations.
• Support the team with weekly and monthly administration activities and deadlines such as the collation of timesheets.

What are we looking for:

• Possess basic literacy and numeracy skills.
• Demonstrate a proactive approach to delivering excellent customer service to stakeholders.
• Strong team player orientation – cooperative and willing to assist others.
• Proficient IT skills including MS Word, MS Excel, and MS PowerPoint, and comfortable with numerical reasoning.
• Engaging communicator demonstrating influencing skills and an ability to adapt approaches to differing audiences.
• Well organised, with the ability to multi-task, prioritise and manage competing demands. You will have excellent multi-tasking capability, and be project and deadline orientated.
• Ability to maintain effective work behaviour in the face of setbacks or pressure – by remaining calm and in control.
• Excellent attention to detail and accuracy.
• Takes responsibility for own actions.
• Desire and willingness to undertake training and learning for self-development.

Alternatively, please email your CV with a cover letter to: [e-mail]