Office Administrator

Acorn by Synergie; Newport; On-site; GBP 20,000 - 30,000; Full time

Benefits offered by this job

A supportive team environment where你的其

Job summary

Acorn by Synergie is recruiting an experienced Office Administrator to join a well-established roofing company based in Newport. This is a varied role combining administration, accounts, payroll, HR support and customer communication.

You will play a central part in maintaining accurate financial records and ensuring smooth operations. The role requires proficiency with Sage Accounts and Sage Payroll, strong organisational skills and the ability to manage multiple tasks with high accuracy.

Qualifications

• Proven experience using Sage Accounts and Sage Payroll.
• Strong understanding of sales ledger, purchase ledger, bank reconciliations, VAT returns and credit control.
• Excellent organisational skills with the ability to prioritise workloads and meet deadlines.
• Proficiency in typing and document formatting for quotations, tenders, invoices and letters.
• Confident written and verbal communication skills.
• High levels of accuracy and attention to detail in financial and administrative tasks.
• Experience with online banking (BACS) and Government Gateway submissions.
• A proactive approach with strong problem-solving skills. Ability to work independently.

Responsibilities

• Manage Sage Accounts, including sales ledger and purchase ledger entries.
• Complete bank reconciliations and online banking runs (BACS).
• Carry out credit control and VAT return activities.
• Produce monthly statements and maintain file retention records for monies due.
• Prepare end-of-year accounts for the Accountant.
• Oversee Sage Payroll processes.
• Process weekly payroll and submit information via the Government Gateway portal.
• Complete weekly pension assessments and submissions via the pension portal.
• Prepare year-end PAYE documentation.
• Maintain stationery supplies and office resources.
• Organise and manage filing systems and document retention processes.
• Support HR administration and accurate record-keeping.
• Type quotations, tenders, priced bills, invoices and letters.
• Answer telephone calls and manage incoming and outgoing emails.
• Ensure all correspondence is clear, accurate and timely.
• Support business operations through efficient data entry and keyboard skills.

Skills

Sage Accounts

Sage Payroll

Sales Ledger

Purchase Ledger

Bank Reconciliations

VAT Returns

Credit Control

Typing

Communication

Job description

Office Administrator | Accounts Administrator | Payroll Administrator

Newport | Well-Established Roofing Company | Office-Based Role

Working hours:

• Monday to Thursday 09:00am - 16:30pm
• Friday 09:00am - 16:00pm
• 1 hour paid lunch every day

Salary will be based of experience and capabilities

Introduction

Acorn by Synergie is recruiting an experienced Office Administrator to join a well-established roofing company based in Newport.

This is a varied position that combines administration, accounts, payroll, HR support and customer communication. As the central point of the office, you will play an important role in maintaining accurate financial records, supporting business operations and ensuring professional communication with clients, suppliers and colleagues.

What We Offer

• A supportive team environment where your contributions are valued.
• Modern office facilities with all the tools you need to succeed.
• The opportunity to make a direct impact on the smooth running and growth of the business.

Key Duties / Key Responsibilities

• Manage Sage Accounts, including sales ledger and purchase ledger entries.
• Complete bank reconciliations and online banking runs (BACS).
• Carry out credit control and VAT return activities.
• Produce monthly statements and maintain file retention records for monies due.
• Prepare end-of-year accounts for the Accountant.
• Oversee Sage Payroll processes.
• Process weekly payroll and submit information via the Government Gateway portal.
• Complete weekly pension assessments and submissions via the pension portal.
• Prepare year-end PAYE documentation.
• Maintain stationery supplies and office resources.
• Organise and manage filing systems and document retention processes.
• Support HR administration and accurate record-keeping.
• Type quotations, tenders, priced bills, invoices and letters.
• Answer telephone calls and manage incoming and outgoing emails.
• Ensure all correspondence is clear, accurate and timely.
• Support business operations through efficient data entry and keyboard skills.

Requirements

Essential Requirements

• Proven experience using Sage Accounts and Sage Payroll.
• Strong understanding of sales ledger, purchase ledger, bank reconciliations, VAT returns and credit control.
• Excellent organisational skills with the ability to prioritise workloads and meet deadlines.
• Proficiency in typing and document formatting for quotations, tenders, invoices and letters.
• Confident written and verbal communication skills.
• High levels of accuracy and attention to detail in financial and administrative tasks.
• Experience with online banking (BACS) and Government Gateway submissions.
• A proactive approach with strong problem-solving skills.Ability to work independently.

This is an excellent opportunity to join a well-established roofing company where your administration, accounts and payroll expertise will play a key role in supporting the business's continued success.