Office Administrator

MCI Concrete; Manchester; On-site; GBP 20,000 - 30,000; Full time

Job summary

An established industry player is on the lookout for an Office Administrator to join their dynamic team. This role is pivotal in ensuring the smooth operation of the office, involving tasks such as entering employee timesheets, managing invoices, and supporting the Office Manager. The ideal candidate will possess strong Excel skills, a knack for data entry, and a proactive approach to office management. With a supportive environment that offers career progression and a range of perks, this is a fantastic opportunity for someone looking to make a significant impact in a thriving engineering company.

Benefits

Free parking

20 days holiday plus 8 bank holidays

Perk box

Career progression

Qualifications

• Confident experience of MS Excel and fast, accurate data entry skills.
• Good numerical skills and experience with Sage is advantageous.

Responsibilities

• Entering employee timesheets and booking engineering jobs in via the database.
• Generating invoices and managing daily reports for the office.

Skills

MS Excel

Copy typing

Data entry

Numerical skills

Sage experience

Tools

Sage

CRM system

Job description

My client, a leading engineering company in Worsley is seeking an Office Administrator.

You will report into and work closely with the Office Manager daily. The main duties of the role will involve:

1. Entering employee timesheets onto Sage.
2. Checking timesheets and entering them onto Sage.
3. Booking engineering jobs in via the database, including engineering repairs and parts on behalf of the customers and each department via the sales team.
4. Putting together invoices by calculating times, prices, and parts, and entering them onto the system to produce an accurate invoice – job costing.
5. Having a good knowledge of Excel to produce Director’s reports, including job costing and times of work carried out, all inputted into Sage.
6. Booking jobs in on the computer system for all departments, completing the relevant paperwork, creating job envelopes, etc., in a timely manner according to the company procedures.
7. Logging work hours daily according to procedures (including the completion of the daily shop hours report).
8. Logging material requisitions against jobs.
9. Taking incoming calls to the works and redirecting them to the correct member of staff where applicable.
10. Generating preliminary invoices on delivered jobs daily.
11. Managing the end-of-day reports (invoice run, completed orders, and order number log) to ensure they are sent to the correct people.
12. Deputising for the Office Manager when they are on holiday, completing as many of their tasks as possible during the working day.
13. Taking calls/messages for the Office Manager when necessary.
14. Actively managing the order number log and working with the sales team to get the orders in following job delivery, emailing and calling customers where necessary.
15. Providing additional support in the Workshop Office or with the Purchasing Clerk during busy periods.
16. Managing the addition and changes to accounts within the CRM system.

To apply, you will have:

1. Confident experience of MS Excel.
2. Live within a 5-mile radius of this location.
3. Fast and accurate copy typing/data entry skills.
4. Good numerical skills.
5. Experience of Sage would be advantageous.
6. Must be happy to work in an office environment daily.
7. Good at putting Excel reports together and ideally have carried out costing breakdowns, with the initiative to improve the reports.

What is on offer:

1. Free parking.
2. 20 days holiday plus 8 bank holidays, increasing to 25 days after 2 years plus 8 bank holidays.
3. Perk box.
4. Career progression.
5. Hours are – Monday to Thursday 9 – 5 with a 30-minute lunch break and Friday is 8.30 – 4.30 with a 30-minute lunch break (37.5 hours).
6. Please note: This is an office-based role only; the requirements of the company mean this can’t be a home-based role.
7. Ideally a car owner or live within 5 miles of the Worsley/Swinton/Walkden/Little Hulton/Farnworth area of Manchester.