Office Administrator

Recruitment Helpline Ltd; Maidstone; On-site; GBP 10,000 - 40,000; Part time

Job summary

An excellent opportunity awaits an enthusiastic Office Administrator to join a well-established company in Maidstone. This part-time role, requiring 14-15 hours a week, involves supporting the management team with daily office procedures and client interactions. The ideal candidate will possess strong IT and customer care skills, along with excellent communication and organizational abilities. You will thrive in a dynamic environment where your proactive approach and attention to detail will contribute to the smooth running of the office. Join a forward-thinking company that values professionalism and teamwork, and make a significant impact in this pivotal role.

Benefits

Very Competitive hourly rate

20 days holiday + bank holidays (pro rata)

Private Healthcare

Company contributory pension

Pirkx membership

Qualifications

• 2 years experience as an Administrative Officer or similar role.
• Proven knowledge of office procedures and management tools.

Responsibilities

• Support daily office procedures and act as a point of contact.
• Maintain databases, contracts, and manage office supplies.
• Prepare reports and manage correspondence.

Skills

IT skills

Customer care skills

Communication skills

Attention to detail

Organisational skills

Problem-solving attitude

Interpersonal skills

Initiative

Education

Business Administration Qualification

5 GCSEs including English and Maths

Tools

Office management software (Installer Pro)

MS Office (Excel, Word)

Job description

An Excellent opportunity for an Office Administrator to join a well-established company based in Maidstone, Kent.

The Company:

They aim to provide the very best Global Specialist Security Installations. Already delivering across Europe, Canada and the USA, we are committed to developing a class winning solution for individuals and organisations whilst upholding traditional heraldic values.

About the Role:

They are looking for an enthusiastic part time Office Administrator for 14-15 hours per week with excellent IT and customer care skills to support their management team. This is an office-based role.

The Officer Administrator will support the daily office procedures and will act as a point of contact for all clients and employees, providing administrative support and managing their queries. You will be highly motivated, proactive and have a good sense of humour. You will have excellent communication skills, both verbal & written with high levels of attention to detail, a good use of initiative, and be able to work flexibly and prioritise workloads to meet specific deadlines.

Main duties include:

1. Ensure all phone calls are dealt with in a timely and professional manner.
2. Maintain and update company databases.
3. Maintain and update client contracts.
4. Update any returned paperwork on the relevant logs.
5. Chase any outstanding paperwork.
6. Manage office supplies, stock, and place and follow up on orders.
7. Maintain a filing system for important and confidential company documents.
8. Answer client and engineer queries.
9. Maintain a company calendar and schedule appointments.
10. Receive and distribute correspondence (e.g. letters, emails, and packages).
11. Prepare reports and presentations with statistical data, as assigned.
12. Arrange travel and accommodation as required.
13. Carry out other reasonable lawful duties as directed.

The ideal candidate also has working knowledge of office equipment and office management tools and is ultimately able to ensure administrative activities run smoothly on a daily and long-term basis.

Candidate Requirements:

1. 2 years proven work experience as an Administrative Officer, Administrator, or similar role.
2. Business Administration Qualification.
3. 5 GCSEs or equivalent to include English and Maths at Grade C or above.
4. Full UK Driving Licence.
5. Solid knowledge of office procedures.
6. Experience with office management software Installer Pro and MS Office (MS Excel and MS Word, specifically).
7. Strong organisation skills with a problem-solving attitude.
8. Excellent written and verbal communication skills.
9. Attention to detail.
10. Good interpersonal skills.
11. Good organisational skills.
12. Able to use initiative and sound judgement.

People Traits:

1. Base intellect to effectively be trained and develop within the organisation.
2. Clean, tidy, and professional work ethic.
3. Sense of urgency.
4. Positive attitude and motivated to help the business.
5. Raise and resolve problems.
6. Act professionally and do the right thing.
7. Make the extra effort to complete a task and not leave it half-finished for someone else to complete.
8. Disciplined and organised.
9. Strong eye for detail with a good commercial acumen.
10. Excellent interpersonal skills and emotional intelligence.

Benefits:

1. Very Competitive hourly rate.
2. 20 days holiday + bank holidays (pro rata).
3. Private Healthcare.
4. Company contributory pension.
5. Pirkx membership.

Working on a part time, permanent basis you will receive a highly competitive hourly rate of £12.10ph, rising to £12.60 on successful completion of probation.

Ideally working hours will be afternoons.

If you feel that you have the relative skills/attributes to fulfil this role then please apply now!

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.