Executive Assistant & Head Office Administrator

Rainbow Trust Children; Leatherhead; On-site; GBP 16,000 - 18,000; Part time

Job summary

A leading charity in Leatherhead seeks a part-time administrative support professional to assist the Senior Leadership Team and Board of Trustees. The role involves managing operational tasks, maintaining confidentiality, and supporting daily activities. Ideal candidates will have strong organizational skills and experience in administrative roles, preferably within a charity setting. This position offers flexible working hours and a supportive work environment.

Benefits

Flexible working hours

Employee Assistance Programme

Generous annual leave entitlement

Company car for front-line roles

Time off in lieu

Discounts and wellbeing initiatives

Contributory pension scheme

Additional leave options

Training opportunities

Referral bonus scheme

Qualifications

• Experience in administrative support.
• Strong communication abilities.

Responsibilities

• Provide administrative support to the Senior Leadership Team.
• Manage operational tasks at Head Office.
• Serve as a primary contact for Trustees.

Skills

Organizational Skills

Communication

Teamwork

Education

A-level or equivalent

Tools

MS Office

Job description

Location: Leatherhead, Surrey

Interview date: 25 May 2025

Salary: Part-time Job Share, 3 days per week, £28,000 - £30,000 pa (pro-rated to £16,800 - £18,000) + benefits

About Rainbow Trust Children’s Charity: Rainbow Trust supports families with a child who has a life-threatening or terminal illness, providing essential practical and emotional support to help them make the most of their time together.

Role Overview: This role offers proactive and efficient administrative and operational support to the Senior Leadership Team and the Board of Trustees, maintaining strict confidentiality. The position is part of a job share, working 3 days a week at Head Office. The post holder will embody Rainbow Trust values and communicate effectively with stakeholders via various channels.

Key Responsibilities:

1. Provide administrative support to the Senior Leadership Team and Trustees.
2. Manage operational tasks at Head Office, including handling mail, stationery, cleaning supplies, switchboard, sign-in sheets, shredding, and parking.
3. Serve as a primary contact for Trustees and external contacts, maintaining professionalism and confidentiality.
4. Support daily activities of the SLT, monitor project progress, and organize meetings.
5. Work collaboratively with your job share partner, ensuring clear communication and steady workflow.
6. Utilize MS Office efficiently, manage multiple diaries, and prioritize tasks.
7. Maintain high standards of accuracy and attention to detail in repetitive tasks.

Ideal Candidate: Experienced in administrative support, with excellent organizational skills, strong communication abilities, and a team-oriented approach. Experience volunteering or working in a charity setting is desirable, along with A-level education or equivalent, and prior experience in a busy office supporting multiple stakeholders.

Additional Information: For a detailed job description, visit rainbowtrust.org.uk or call 01372 220073.

Benefits:

• Flexible working hours
• Employee Assistance Programme
• Generous annual leave entitlement
• Company car for front-line roles
• Time off in lieu, discounts, and wellbeing initiatives
• Contributory pension scheme
• Additional leave options and training opportunities
• Referral bonus scheme

To apply, send your CV and cover letter to [e-mail]. Please disclose if you have used AI in your application. Interviews will be held at our Leatherhead Head Office. Early applications are encouraged as the posting may close early. An enhanced DBS check will be required.

Rainbow Trust is committed to safeguarding children and promoting equality of opportunity. Registered Charity No: 1070532.