Office Administrator

Staging It; London; Hybrid; GBP 52,000 - 65,000; Full time

Job summary

A leading company is seeking an Office Administrator for a 5-month assignment in London. This hybrid role offers the opportunity to work onsite and remotely, with responsibilities including preparing NAVs, processing invoices, and supporting compliance. Ideal candidates will have secretary experience and strong data analysis skills.

Qualifications

• Secretary experience required.
• Knowledge of investment trusts and corporate governance.
• Regulatory compliance knowledge essential.

Responsibilities

• Prepare daily and month-end NAVs.
• Process invoices for Trusts and Companies House.
• Organise team meetings and take minutes.

Skills

Data analysis

Attention to detail

Strong written communication

Strong verbal communication

Proficiency in Microsoft Office

Tools

Diligent

Job description

Be among the first 25 applicants

OFFICE ADMINISTRATOR - LONDON - 5 MONTH ASSIGNMENT - UP TO £65k HOURLY EQUIVALENT - HYBRID

Robert Half is excited to be working with a long-standing client seeking an Office Administrator for a 5-month assignment, offering hybrid working arrangements - 3 days onsite, 2 days remote.

Responsibilities

• Prepare daily and month-end NAVs
• Run reports from MUFG Signal Hub
• Update Top 10 holdings and geographic data
• Process invoices for Trusts, AllianzGI, and Companies House
• Handle directors' fees, payslips, and HSBC depositary fees
• Maintain marketing invoice records
• Organise team meetings and take minutes
• Track tasks and planning notes
• Coordinate factsheet updates and commentary
• Process buyback forms (SHO3)
• Check website content
• Analyse shareholder registers and liaise with brokers
• Support compliance with IT concert party requirements
• Maintain issue cap/buyback records
• Manage Listing 15s and Barclays bank charges
• Perform regular valuations

Requirements

• Secretary experience
• Knowledge of investment trusts, corporate governance, UK listed rules, AGM, and financial reporting
• Regulatory compliance knowledge
• Data analysis skills
• Strong written and verbal communication skills
• Attention to detail
• Proficiency in Microsoft Office
• Experience with 'Diligent' application

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Additional Information

• Seniority level: Entry level
• Employment type: Temporary
• Job function: Administrative
• Industry: Administrative and Support Services