Business Assistant / Office Administrator

Kosmos Recruitment Limited; Greater London; On-site; GBP 60,000 - 70,000; Full time

Job summary

An established industry player is seeking a dynamic Business Assistant/Office Administrator to join their London office. This role offers a unique opportunity to work within a fast-paced environment, supporting a Senior Leadership team in a global Commercial Real Estate firm. The ideal candidate will have extensive experience in administrative support, particularly within Real Estate or Private Equity, and possess acute attention to detail. This position promises variety and the chance to take ownership of tasks while contributing to a collaborative team atmosphere. If you thrive in a challenging environment and are passionate about delivering exceptional support, this role is for you.

Qualifications

• At least 8 years of experience as an EA/Business Assistant.
• Experience in Real Estate or Private Equity is essential.

Responsibilities

• Provide comprehensive administrative support to the team.
• Coordinate and manage office operations for efficiency.
• Support project coordination and business plans execution.

Skills

Administrative Support

Project Coordination

Attention to Detail

Basic IT Support

Communication Skills

Education

Experience in Real Estate or Private Equity

8+ years as EA/Business Assistant

Job description

Business Assistant / Office Administrator

Business Assistant / Office Administrator

Kosmos Recruitment Limited provided pay range

This range is provided by Kosmos Recruitment Limited. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Kosmos Recruitment Limited

*Please note previous experience within Real Estate or Private Equity is essential*

We have a great Business Assistant/Office Administrator role within the London branch of a global Commercial Real Estate firm in Mayfair. This is an all-encompassing challenge for the right candidate!

You must have at least 8 years experience as an EA/Business Assistant and working within Real Estate or Private Equity is essential. It's a fast-paced, exciting environment, and everyone at the company works together, they work hard and no two days will ever feel the same. The role is varied and they want someone flexible, has acute attention to detail, and loves what they do. You will need to take ownership of your tasks and provide the very best support to your team.

The role:

• Provide comprehensive administrative support to the team, including managing schedules, organising meetings, and handling correspondence.
• Prepare and edit documents, manage travel arrangements, and support ad-hoc tasks. Coordinate and manage office operations to ensure a well organised and efficient work environment.
• Handle basic IT support tasks and work with the appointed IT vendor to troubleshoot technical issues.
• Maintain office supplies and equipment, ensuring everything is in working orde
• Implement and maintain office policies and procedures for smooth operations. Assist in on-boarding new employees and manage office access and security.

Business Assistance Duties:

• Work with the Senior Leadership team on project coordination and business plans execution, and support them by tracking timelines, budgets, and deliverables
• Support on preparation and review of documents and presentations.
• Participate in project meetings alongside the Senior Leadership team, observe and minute meetings as required. Liaise with business partners and stakeholders
• In coordination with the Senior Leadership team, support on local admin and basic accounting functions (no accounting qualifications required)

Package

Base salary c. £60,000-£70,000 (depending on experience and salary history)

This Job Description is summary in nature, is not inclusive of all duties and responsibilities, and is subject to change.

We are a small boutique firm and due to a high volume of candidates, we regret to say that only those successful will be contacted.

Kosmos Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services, Venture Capital and Private Equity Principals, and Real Estate

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