Office Administrator

Staging It; City Of London; Hybrid; GBP 52,000 - 78,000; Full time

Job summary

A leading company is seeking an Office Administrator for a 5-month hybrid assignment in London. The role involves managing NAVs, invoices, and compliance tasks, requiring strong data analysis and communication skills. Ideal candidates will have secretary experience and proficiency in Microsoft Office.

Qualifications

• Secretary experience required.
• Knowledge in investment trusts and corporate governance.
• Regulatory compliance knowledge essential.

Responsibilities

• Prepare daily and month-end NAVs.
• Process invoices and handle directors' fees.
• Organise team meetings and take minutes.

Skills

Data Analysis

Strong written and verbal communication

Attention to detail

Tools

Microsoft Office

Diligent

Job description

OFFICE ADMINISTRATOR - LONDON - 5 MONTH ASSIGNMENT - UP TO £65k HOURLY EQUIVALENT - HYBRID

Robert Half are thrilled to be working with a long-standing client who are looking for an Office Administrator for a 5 month assignment, offering hybrid working - 3 days onsite, 2 days working from home.

Responsibilities:

NAVs & Reporting

• Prepare daily and month-end NAVs
• Run reports from MUFG Signal Hub
• Update Top 10 holdings and geographic data

Invoice & Fee Management

• Process invoices for Trusts, AllianzGI, and Companies House
• Handle directors' fees, payslips, and HSBC depositary fees
• Maintain marketing invoice records

Meetings & Coordination

• Organise team meetings and take minutes
• Track tasks and planning notes
• Coordinate factsheet updates and commentary

Shareholder & Compliance

• Process buyback forms (SHO3)
• Check website content
• Analyse shareholder registers and liaise with brokers
• Support compliance with IT concert party requirements

Other Duties

• Maintain issue cap/buyback records
• Manage Listing 15s and Barclays bank charges
• Perform regular valuations

Reqirements:

* Secretary experience.
* Knowledge in investment trusts, corporate governance, UK listed rules, AGM, financial reporting.
* Regulatory compliance knowledge.
* Data Analysis skills.
* Strong written and verbal communication skills.
* Attention to detail.
* Proficient in Microsoft office package.
* Application 'Diligent' experience.

Robert Half Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Robert Half is committed to diversity, equity and inclusion. Suitable candidates with equivalent qualifications and more or less experience can apply. Rates of pay and salary ranges are dependent upon your experience, qualifications and training. If you wish to apply, please read our Privacy Notice describing how we may process, disclose and store your personal data: roberthalf.com/gb/en/privacy-notice.