Office Administrator

Blusource; Lincoln; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Company pension scheme

Discounted City Centre parking

Flexibility in working hours

25 days annual leave Bank Holidays

Birthday off

Regular social events

Supportive team culture

Central office location

Job summary

Blusource in Lincoln is seeking an Office Administrator to join an accountancy firm. The role is offered on a full-time or part-time basis, with prior experience in an accountancy practice or professional services environment essential.

The successful candidate will maintain client records, support engagement letters, manage communications with Directors, and handle general office duties including telephone and client reception. Flexible hours and a central Lincoln location are featured.

Qualifications

• Strong organisational skills with an eye for detail.
• Ability to multitask and prioritise tasks effectively.
• High level of professionalism and discretion.
• Excellent written and verbal communication skills.
• Previous experience within an accountancy firm or professional services environment (essential).

Responsibilities

• Accurately maintain the current system for managing client records including scanning documents and preparing for the chargeable team.
• Contact clients when documents are ready for collection.
• Coordinate with Directors regarding client meetings and deadlines.
• Understand the functions of the different departments and access to electronic records.
• Assist with the post system and maintenance of firm databases.
• Prepare and manage key documents such as engagement letters.
• Answer phones, greet clients and process card payments as part of the admin team.
• Inform clients of upcoming deadlines to assist tax and accounts departments.
• Monitor deadlines and cover other admin tasks as required.

Skills

Organisational skills

Multitasking

Professionalism

Discretion

Written and verbal communication

Experience in accountancy firm

Job description

We are currently recruiting for an Office Administrator on behalf of an accountancy firm based in Lincoln. The role is available on either a full-time or part-time basis.

Given the nature of the business, previous experience within an accountancy practice or professional services environment is essential.

Responsibilities

• Accurately maintain the current system for managing client records which includes scanning relevant documents, ready for the chargeable team to use and contacting the clients when they are ready for collection.


• Monitor and communicate with Directors regarding client meetings and check if client records can be returned at meetings.


• Understand the functions of the different departments within the firm and what they require in accessing electronic records.


• Assist with the post system as required.


• Assist in the maintenance of other databases for the firm keeping client details up to date.


• Preparation and management of key documents such as engagement letters.


• Other general office duties as required to include answering the telephone, greeting clients and taking card payments as part of the administrative team.


• Contacting clients when required to inform them of upcoming deadlines to help with the tax and accounts departments.


• Maintaining systems and monitoring deadlines as required.


• Ability to cover other admin functions as required.


• Assistance with other admin tasks as directed by admin manager.

Requirements

• Strong organisational skills with an eye for detail.


• Ability to multitask and prioritise tasks effectively.


• High level of professionalism and discretion.


• Excellent written and verbal communication skills.


• Previous experience within an accountancy firm or professional services environment (essential).

Benefits

• Competitive salary in line with market rate


• Company pension scheme


• Open to both full-time or part-time applicants


• Discounted City Centre parking


• Flexibility in working hours


• 25 days annual leave Bank Holidays Birthday off


• Regular social events


• Supportive team culture


• Central office location, close to transport links