Office Administrator

Blusource Professional Services Ltd; Lincoln; On-site; GBP 18,000 - 25,000; Full time

Benefits offered by this job

Competitive salary

Pension scheme

Flexible hours

25 days holiday

Discounted parking

Social events

Central location

Supportive team

Job summary

Blusource Professional Services Ltd has a vacancy for an Office Administrator at an accountancy firm in Lincoln. The role is available on a full-time or part-time basis.

You will manage client records, support meetings and maintain databases, requiring strong organisational skills, discretion, and excellent communication. The position offers a supportive team environment in a central Lincoln location.

Qualifications

• Strong organisational skills with an eye for detail.
• Ability to multitask and prioritise tasks effectively.
• High level of professionalism and discretion.
• Excellent written and verbal communication skills.
• Previous experience within an accountancy firm or professional services environment (essential).

Responsibilities

• Maintain client records system and contact clients for document collection.
• Coordinate with Directors on client meetings and record access.
• Support different firm departments with electronic records access.
• Assist with the post system and maintain other databases.
• Prepare engagement letters and manage key documents.
• Answer calls, greet clients and process card payments as part of admin team.
• Inform clients of deadlines to assist tax and accounts teams.
• Monitor deadlines and cover other admin tasks as needed.

Skills

Organisational skills

Multitasking

Discretion

Communication skills

Accountancy experience

Job description

We are currently recruiting for an Office Administrator on behalf of an accountancy firm based in Lincoln. The role is available on either a full-time or part-time basis.

Given the nature of the business, previous experience within an accountancy practice or professional services environment is essential.

Responsibilities

• Accurately maintain the current system for managing client records which includes scanning relevant documents, ready for the chargeable team to use and contacting the clients when they are ready for collection.
• Monitor and communicate with Directors regarding client meetings and check if client records can be returned at meetings.
• Understand the functions of the different departments within the firm and what they require in accessing electronic records.
• Assist with the post system as required.
• Assist in the maintenance of other databases for the firm keeping client details up to date.
• Preparation and management of key documents such as engagement letters.
• Other general office duties as required to include answering the telephone, greeting clients and taking card payments as part of the administrative team.
• Contacting clients when required to inform them of upcoming deadlines to help with the tax and accounts departments.
• Maintaining systems and monitoring deadlines as required.
• Ability to cover other admin functions as required.
• Assistance with other admin tasks as directed by admin manager.

Requirements

• Strong organisational skills with an eye for detail.
• Ability to multitask and prioritise tasks effectively.
• High level of professionalism and discretion.
• Excellent written and verbal communication skills.
• Previous experience within an accountancy firm or professional services environment (essential).

Benefits

• Competitive salary in line with market rate
• Company pension scheme
• Open to both full-time or part-time applicants
• Discounted City Centre parking
• Flexibility in working hours
• 25 days annual leave Bank Holidays Birthday off
• Regular social events
• Supportive team culture
• Central office location, close to transport links