Office Administrator

Grimnir LLC (UK) Limited; Ledbury; On-site; GBP 20,000 - 30,000; Part time

Job summary

An established industry player is seeking a part-time office administrator to ensure smooth operations within their Ledbury office. This role is essential for managing travel arrangements, supporting finance with bookkeeping, and maintaining ISO 27001 compliance. The ideal candidate will possess strong organizational skills, be detail-oriented, and have a genuine love for the countryside. With a competitive salary and generous leave, this position offers a fantastic opportunity to contribute to a dynamic team while developing your skills in a supportive environment.

Benefits

31 days annual leave (pro rata)

One day off for your birthday

Ongoing training and development opportunities

Pension plan

Qualifications

• Highly organized with strong communication skills.
• Proficient in Microsoft 365 and detail-oriented.

Responsibilities

• Manage travel arrangements and office supplies.
• Support ISO compliance and assist with bookkeeping.

Skills

Organizational Skills

Communication Skills

Microsoft 365

Attention to Detail

Basic Bookkeeping

Education

Experience in Administrative Role

Tools

MS SharePoint

Xero

Job description

2 days ago Be among the first 25 applicants

Direct message the job poster from Grimnir LLC (UK) Limited

CEO | Special Government & Crisis Management Advisor | Providing Strategic Solutions in Complex Environments | Middle East | Africa | Asia | South…

Employment Type: Permanent, Part-time

Application Deadline: 11th February 2025

Company Overview

Based in the Midlands, Grimnir LLC is the strategic crisis management advisor for multiple governments and NGOs worldwide. We help our clients deal with complex crisis management issues through our deep expertise, global reach, and fully integrated suite of tools. When you’re facing intense scrutiny, our team of business, media, communications, legal, and government affairs experts will help you respond rapidly, strategically, and powerfully with an integrated campaign.

Job Overview

The part-time office administrator will be crucial in ensuring smooth administrative operations within our office. The successful candidate will be responsible for performing general office duties, managing travel arrangements, supporting finance with basic bookkeeping, and assisting in the maintenance and continued development of the ISO 27001 standard to ensure continued compliance. It is essential that you have a car, a full driving license, and a genuine love of the countryside. The ideal candidate will either live in or within a 45 min radius of Ledbury.

Key Responsibilities

General Office Duties

• Provide administrative support to the general office and training department under the direction of the Chief Administrative Officer.
• Organise and maintain electronic files and documentation on MS Sharepoint.
• Assist in organising meetings, including preparing agendas and taking minutes.
• Monitor and maintain office supplies, ensuring stocks are replenished as needed.

Travel Coordination

• Book and manage all travel arrangements for directors and employees, including flights, visas, accommodation, and transportation.
• Ensure all travel bookings are cost-effective and meet company policies and preferences.
• Handle any travel-related queries or issues that arise promptly.
• Assist with basic bookkeeping tasks using Xero, invoice processing, and expense tracking.
• Help in preparing reports and supporting documentation as needed.

ISO Compliance Assistance

• Support the ongoing development and maintenance of ISO 27001 compliance documentation and processes.
• Assist in conducting compliance audits and preparing reports.

Skills

• Previous experience in an administrative role is preferred but not essential.
• Highly organised with the ability to multitask effectively.
• Proficient in Microsoft 365 (MS Word, MS Teams & Outlook).
• Strong communication skills, both written and verbal.
• Detail-oriented with a high degree of accuracy.
• Ability to work independently and as part of a team.

In return, we are offering a competitive salary, pension, 31 days annual leave (including bank holidays) pro rata, plus one day off for your birthday, along with ongoing training and development opportunities.

Application Process

To apply, please submit your CV and a cover letter detailing your relevant experience and interest in the role to:

Grimnir LLC is an Equal Opportunities Employer. We are committed to creating an inclusive environment for all employees and do not discriminate based on race, religion, gender, sexual orientation, disability, age, or any other protected status. We actively encourage applications from veterans and individuals from all backgrounds.

Seniority level

Entry level

Employment type

Part-time

Job function

Administrative

Industries

Government Relations Services