Office Administrator

JR United Kingdom; Inverurie; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company in Aberdeen is looking for a temporary Administrator with potential for permanent placement. The role involves general administrative support, diary management, and coordination of travel. Candidates should be proficient in Microsoft applications and possess strong communication skills.

Qualifications

• Experience providing administrative support to a team and senior management.
• Experience handling multiple tasks in a fast-paced environment.
• High proficiency in Microsoft Applications, particularly Word, Excel, and PowerPoint.

Responsibilities

• Provide general administrative support to management.
• Maintain departmental spreadsheets and databases, including SharePoint.
• Schedule meetings and book venues for team events.

Skills

Communication

Interpersonal Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

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Our client is currently recruiting for the position of Administrator, based in Aberdeen. This is initially a temporary position with the view to go permanent.

Responsibilities:

1. Provide general administrative support to management (below Executive level) and teams including preparing presentations.
2. Provide diary management support to leader(s).
3. Maintain departmental spreadsheets and/or databases, including SharePoint.
4. Support employees in the team who are required to travel on business, including assisting with submitting expenses for Asset Managers.
5. Schedule meetings, book meeting rooms, and arrange catering as required.
6. Arrange offsite meetings and book venues for team-building events.
7. Coordinate and order PPE for the team as requested.
8. Raise service orders as required.
9. Book taxis for external meetings and when going offshore.
10. Arrange printing for work packs, business cards, and presentation materials.
11. Report invitations to external hospitality via Gifts & Entertainment disclosure tool.
12. Weekly review of the travel agent spreadsheet for the travel report.

Experience & Qualifications:

1. Experience of providing administrative support to a team and senior management.
2. Experience handling multiple tasks in a fast-paced environment.
3. High proficiency in Microsoft Applications, particularly Word, Excel, and PowerPoint.
4. Strong communication and interpersonal skills to engage with internal and external stakeholders at the highest level.