Office Administrator

Hexagons Autonomy & Positioning division; Aberdeen City; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in autonomy and positioning is seeking a full-time Office Administrator in Aberdeen. The role involves managing reception, coordinating travel arrangements, and supporting the QHSE & Facilities team. Ideal candidates will have at least 5 years of relevant experience and possess strong organizational and communication skills.

Qualifications

• 5+ years experience in a similar role.
• Experience with booking business travel.
• Experience with Office 365 tools (Word, Excel, PowerPoint, SharePoint).

Responsibilities

• Manage reception and ensure excellent service to visitors and employees.
• Organize business travel through a Travel Management Company.
• Support Facilities & QA Co-ordinator with maintenance and reporting.

Skills

Communication

Teamwork

Organization

Education

HNC/HND Level

Tools

Office 365

Job description

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Hexagons Autonomy & Positioning division

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Other

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EU work permit required:

Yes

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Job Reference:

47aacee5a802

Job Views:

19

Posted:

17.06.2025

Expiry Date:

01.08.2025

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Job Description:

Overview

Hexagon's Autonomy and Positioning division is looking for a full-time Office Administrator to manage reception and undertake administration tasks for the organisation. Based in our Veripos office, this position will provide administration support including booking business travel, updating documentation, general administration and providing a professional service to site visitors on reception.

While part of the QHSE & Facilities, this position will join a high-performing team focused on delivering QHSE & Facilities services to our internal and external customers.

The Location: This position is based in Aberdeen.

Responsibilities

As an Office Administrator , responsibilities include:

• Liaising with the Travel Management Company to organise flights for employees, as per travel requests to the travel in-box.
• Responsible for all reception-based duties, ensuring excellent and professional service to employees,visitors, and on-site contractors.
• Responsible for ordering lunches upon request of employees for business requirements.
• Provide support to the Facilities & QA Co-ordinatorwhen requested by coordinating third-party services and maintenance for Veripos House, as per the annual maintenance plan.
• Gathering Information on behalf of the QHSE & Facilities department for quarterly reporting.
• Carrying out monthly inspections on all first aid kits and update stock when required.
• Carrying out monthly water quality checks alongside the Facilities & QA Co-ordinator.
• Carrying out weekly fire alarm tests alongside the Facilities & QA Co-ordinator.

Qualifications

Must-Have:

• Educated to HNC/HND Level
• 5 Years + experience in a similar role
• Experience with booking business travel and liaising with Travel Management Companies
• Experience with Office 365 tools (Word, Excel, PowerPoint and SharePoint)

Key Success Factors:

• Can work well both alone and as part of team, with excellent and clear communication skills.

Nice-to-Have:

• Awareness of Quality, Environmental or Health & Safety requirements within the workplace.
• Previous experience in a Facilities team

Not sure if you meet all the qualifications for this role? Let us decide! At Hexagon, we are committed to a diverse and inclusive work environment. If you’re excited about the opportunities this role could bring, we encourage you to apply. For any questions about the role or our company, please email our team at