Office Administrator

Orion Group; Aberdeen City; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading company is seeking an Administrator based in Aberdeen for a temporary position with potential for permanence. The role involves providing comprehensive administrative support to management and teams, including diary management, scheduling meetings, and maintaining databases. Ideal candidates will have strong communication skills and high proficiency in Microsoft applications.

Qualifications

• Experience providing administrative support to a team and senior management.
• Experience handling multiple tasks in a fast-paced environment.
• High proficiency in Microsoft applications, particularly Word, Excel, and PowerPoint.

Responsibilities

• Provide general administrative support to management and teams.
• Maintain departmental spreadsheets and/or databases, including SharePoint.
• Schedule meetings, book meeting rooms, and arrange catering.

Skills

Communication

Interpersonal Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Our client is currently recruiting for the position of Administrator, based in Aberdeen. This is initially a temporary position with the view to go permanent.

Responsibilities:

1. Provide general administrative support to management (below Executive level) and teams, including preparing presentations.
2. Provide diary management support to leader(s).
3. Maintain departmental spreadsheets and/or databases, including SharePoint.
4. Support employees in business travel, including assisting with submitting expenses for Asset Managers.
5. Schedule meetings, book meeting rooms, and arrange catering as required.
6. Arrange offsite meetings and book venues for team-building events.
7. Coordinate and order PPE for the team as requested.
8. Keep departmental distribution lists updated.
9. Raise service orders as required.
10. Book taxis for external meetings and offshore travel.
11. Arrange printing for work packs, business cards, and presentation materials.
12. Report invitations to external hospitality via the Gifts & Entertainment disclosure tool.
13. Review the travel agent spreadsheet weekly for the travel report.

Experience & Qualifications:

• Experience providing administrative support to a team and senior management.
• Experience handling multiple tasks in a fast-paced environment.
• High proficiency in Microsoft applications, particularly Word, Excel, and PowerPoint.
• Strong communication and interpersonal skills to engage with internal and external stakeholders at all levels.