Office Administrator

Global Energy Group; Aberdeen City; On-site; GBP 24,000 - 28,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to join their team in Aberdeen. This role is crucial for ensuring the smooth operation of the office, providing essential administrative and clerical support. The ideal candidate will thrive in a fast-paced environment, managing a variety of tasks from invoicing to scheduling and maintaining office supplies. With a competitive salary starting at £24,000 per annum, this position offers opportunities for professional growth and development in a collaborative and supportive work environment. If you are organized, detail-oriented, and possess strong people skills, this is the perfect opportunity for you.

Benefits

Competitive salary

Benefits package

Professional growth opportunities

Collaborative work environment

Qualifications

• Experience in office management and administrative tasks is essential.
• Ability to manage multiple projects in a fast-paced environment.

Responsibilities

• Provide front desk support and manage incoming calls professionally.
• Assist in scheduling meetings and maintaining office supplies.

Skills

Organizational Skills

Detail-Oriented

Customer Service Skills

Time Management

Communication Skills

Proactive Problem Solving

Education

Certification in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Global Crane Services is seeking an Office Administrator in Aberdeen, who will provide essential administrative and clerical support to ensure the smooth operation of the office. This role is ideal for someone who has previous experience in office management, as it involves a wide range of administrative tasks including invoicing, purchases, managing schedules, front desk support, maintaining office supplies, and supporting staff with daily operational duties. The successful candidate will be organised, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.

DUTIES AND RESPONSIBILITIES

Front Desk Support:

• Answer and direct incoming calls in a professional manner.
• Greet clients and visitors positively and provide assistance as needed.
• Handle incoming and outgoing mail and deliveries.

Clerical Tasks:

• Manage the company’s filing system, both physical and digital.
• Assist in preparing, editing and maintaining documents, reports, and presentations.
• Process invoices and purchases.

Scheduling and Calendar Management:

• Assist in scheduling appointments and meetings for management and staff.
• Coordinate meeting rooms, and ensure all necessary materials are prepared.

Office Supplies and Maintenance:

• Monitor and maintain inventory of office supplies, ensuring adequate stock levels.
• Place orders for supplies and equipment as needed.
• Coordinate with vendors and service providers for office maintenance.

Data Entry and Record Keeping:

• Input and update data into company systems accurately.
• Maintain accurate records of staff attendance, office expenses, and other relevant information.

Support to Staff:

• Assist with onboarding of new employees by providing them with necessary office materials and support.
• Provide administrative support to various departments as required.

Ad-hoc Tasks:

• Assist with other administrative tasks and projects as assigned by management.

KNOWLEDGE & EXPERIENCE

• Certification in Business Administration or Office Management is beneficial, but not essential.
• Previous experience performing first point of contact and administrative tasks is essential.
• Previous experience with Microsoft applications such as Word, Excel and PowerPoint.
• Ability to manage multiple projects and deadlines in a fast-paced environment.
• Strong people skills and customer focus.
• Excellent written, verbal and listening skills.
• Be resourceful and proactive when issues arise.

WHAT WE OFFER

Competitive salary & benefits package with salary starting at £24,000 per annum.
Opportunities for professional growth and development.
A collaborative and supportive work environment.

This role is full time based at Aberdeen Energy Park (37.5hrs per week – Monday to Friday 08:00-16:30).