Office Administrator

Softmate; Greater London; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Competitive salary and benefits

Collaborative work environment

Growth opportunities

Job summary

Softmate Ltd, located in Greater London, is seeking a proactive Office Administrator to manage daily office operations and provide administrative support. You will be a key point of contact for clients and team members, helping to maintain a positive workplace culture and streamline functions.

This role demands excellent organizational skills, multitasking ability, and proficiency in Microsoft Office. If you thrive in a collaborative environment, we encourage you to apply to help us create impactful digital solutions for businesses.

Qualifications

• Proven experience as an Office Administrator or similar role.
• Excellent organizational and multitasking skills.
• Strong communication skills and friendly demeanor.

Responsibilities

• Manage day-to-day office operations.
• Oversee office organization for efficiency.
• Coordinate HR tasks including onboarding new employees.
• Handle office communication and greet visitors.
• Assist with financial administration tasks.

Skills

Organizational skills

Multitasking

Microsoft Office Suite proficiency

Communication skills

Job description

About SoftMate Ltd:

SoftMate Ltd is a leading provider of custom digital solutions, including website design, app development, and software testing. We specialize in empowering small and medium businesses with innovative technology to enhance their brand and operations. We’re looking for a proactive and organized Office Administrator to support our team and help streamline our office functions.

Job Summary:

As an Office Administrator at Softmate Ltd, you will be responsible for managing day-to-day office operations, providing administrative support to team members, and ensuring a smooth, productive working environment. You will be a key point of contact for clients, suppliers, and team members, contributing to a positive workplace culture and helping the team achieve our business objectives.

Key Responsibilities:

• Oversee and maintain office organization, ensuring a clean and efficient work environment.
• Manage schedules, appointments, and meetings for team members.
• Handle office communication, including answering phone calls, responding to emails, and greeting visitors.
• Assist with HR tasks such as onboarding new employees, maintaining employee records, and scheduling interviews.
• Coordinate with vendors for office supplies, equipment maintenance, and other needs.
• Manage filing, documentation, and data entry to keep records up-to-date and accessible.
• Support financial administration tasks, including invoicing, expense reporting, and budget tracking.
• Facilitate communication between departments and support project administration as needed.

Qualifications:

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Excellent organizational and multitasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic knowledge of office equipment.
• Strong communication skills and a friendly, professional demeanor.
• Ability to manage time effectively and prioritize tasks.
• Knowledge of basic bookkeeping and office management is a plus.

What We Offer:

• Competitive salary and benefits.
• A dynamic, collaborative work environment with growth opportunities.
• The chance to be part of an innovative team making a real impact for businesses.

How to Apply:

If you’re a motivated and detail-oriented professional who thrives in a supportive, tech-driven environment, we’d love to hear from you! Please submit your resume and a brief cover letter detailing your experience.

Softmate Ltd is an equal opportunity employer.