Office Administrator

Dutton Recruitment; Greater Lincolnshire; On-site; GBP 28,000 - 32,000; Full time

Job summary

Dutton Recruitment (Sheffield Engineering) in Grimsby is seeking an Office Administrator to support day-to-day operations, manage office tasks, and ensure smooth communication between departments, suppliers, and customers.

The role requires highly organised, proactive individuals with strong MS Office skills, attention to detail, and the ability to multitask in a fast-paced environment. Monday to Friday, 8:00–16:30 with some flexibility.

Qualifications

• Previous experience in an administrative or office support role.
• Strong knowledge of Microsoft Office, particularly Excel, Word, and Outlook.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Create and process purchase orders (POs).
• Maintain accurate records, filing systems, and databases.
• Handle incoming calls, emails, and correspondence.
• Support invoice processing and liaise with suppliers.
• Monitor office supplies and place orders when required.
• Schedule meetings and manage calendars where necessary.
• Update spreadsheets, reports, and internal systems.
• Assist with general office administration duties.
• Coordinate deliveries and track outstanding orders.
• Ensure office procedures are followed and maintained.
• Provide administrative support to management and other departments.

Skills

Microsoft Office

Excel

Time management

Communication

Attention to detail

Multitasking

Teamwork

Independence

Tools

ERP/SAP/Sage/Xero

Job description

Dutton Recruitment (Sheffield Engineering) are currently looking for an Office Admininstrator for a permanent position in Grimsby

Salary is between 28,000 and 32,000 per annum (Depending on experience)

Working Hours are Monday - Friday 8:00 - 4:30 (potential flexibility)

Job Summary

We are seeking a highly organised and proactive Office Administrator to support the day-to-day operations of our client's business.

The successful candidate will be responsible for providing administrative support, managing office tasks efficiently, and ensuring smooth communication between departments, suppliers, and customers.

This role requires excellent organisational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Create and process purchase orders (POs)
• Maintain accurate records, filing systems, and databases
• Handle incoming calls, emails, and correspondence
• Support invoice processing and liaise with suppliers
• Monitor office supplies and place orders when required
• Schedule meetings and manage calendars where necessary
• Update spreadsheets, reports, and internal systems
• Assist with general office administration duties
• Coordinate deliveries and track outstanding orders
• Ensure office procedures are followed and maintained
• Provide administrative support to management and other departments

Essential Skills & Experience

• Previous experience in an administrative or office support role
• Strong knowledge of Microsoft Office, particularly Excel, Word, and Outlook
• Excellent organisational and time-management skills
• Strong communication skills, both written and verbal
• High attention to detail and accuracy
• Ability to prioritise workload and multitask effectively
• Professional and positive attitude
• Ability to work independently and within a team

Desirable Skills

• Experience creating and managing purchase orders
• Familiarity with ERP or accounting systems such as SAP, Sage, or Xero
• Experience handling invoices and supplier accounts
• Customer service experience
• Basic finance or bookkeeping knowledge

Dutton Recruitment are working as an Employment Business on behalf of our client.