Office Administrator

St James; Frankley; On-site; GBP 21,000 - 25,000; Full time

Benefits offered by this job

CPD opportunities

Supportive work environment

Job summary

St James Catholic Primary School is seeking an enthusiastic Office Administrator to support the smooth running of the school office. The role requires excellent English communication and a welcoming, professional front-desk presence.

The successful candidate will assist with reception, mail processing, invoicing, event coordination and attendance records, contributing to a positive learning environment within the Lumen Christi MAC partnership.

Qualifications

• Fluent and clear spoken and written English is essential.
• Experience supporting school office operations and administration.
• Strong communication and customer service skills.

Responsibilities

• Act as the first point of contact for parents, visitors and other stakeholders.
• Deliver essential items to classrooms and support distribution of pupil belongings.
• Answer phone calls, take messages and forward to staff per office procedures.
• Monitor the school enquiry inbox and respond or forward correspondence.
• Record daily school meal numbers and liaise with the kitchen team.
• Process invoices and forward approved documents to accounts.
• Support school activities and events, including language clubs and lunch events.
• Contact parents to follow up on unexplained pupil absences.
• Assist with after-school clubs and manage attendance registers.

Skills

Reception

Administrative

Communication

Teamwork

Front desk

Tools

MS Office

Job description

(This list is not exhaustive and may be amended to meet the needs of the school.)

• Act as the first point of contact for parents, visitors and other stakeholders, providing a professional and welcoming reception service.
• Deliver essential items to classrooms as required, including lunch boxes, water bottles, musical instruments and other pupil belongings.
• Answer incoming telephone calls, take accurate messages and ensure timely distribution to relevant staff members, in accordance with office procedures.
• Monitor the enquiry@ email inbox during working hours and respond to or forward correspondence as appropriate.
• Record daily school meal numbers and communicate accurate figures to the kitchen team.
• Print invoices received via enquiry@, process them following authorisation, and scan and forward approved invoices to the accounts team.
• Provide administrative support for school activities and events, including language clubs and special lunch events (e.g. Christmas, Easter and Census Day lunches), by distributing communications, collecting responses and liaising with the kitchen team.
• Contact parents/carers to follow up on unexplained pupil absences in line with school attendance procedures.
• Support the administration of after-school clubs, including monitoring bookings through ParentPay, confirming when clubs reach capacity and preparing attendance registers.
• Assist with the organisation and administration of the Reception milk order each half term.
• Undertake additional administrative and reception duties as required to support the effective operation of the school office.

We can offer:

• A supportive and caring learning environment which aims to promote and develop expertise of all staff through a commitment to CPD.
• Enthusiastic and friendly children who respond well to encouragement and challenge and have a love for learning.
• Excitement and challenge with varied opportunities from our collaborative networking within the Lumen Christi MAC and local schools.
• An Outstanding school (Ofsted September 2024, RE Section 48 May Inspection 2019)

The School Standards Committee are seeking to appoint an enthusiastic, motivated and experienced Office Administrator who is organised and will to support the smooth running of the school office., Therefore, the ability to speak fluent and spoken English is an essential requirement for this role.

St James' Catholic Primary School is a happy, successful primary school which is part of the Lumen Christi Catholic Multi Academy Company. The school has an excellent reputation as well as enjoying a strong partnership between the School and Parish community.