Office Administrator

Innospec Inc.; Ellesmere Port; On-site; GBP 18,000 - 24,000; Full time

Benefits offered by this job

Pension contributions

Private medical insurance

25 days annual leave

Flexible working hours

Percipio training library access

Job summary

Innospec Inc. in Ellesmere Port is seeking an organised and proactive Office Administrator to join our Fuel Specialties EMEA CTS team.

The role covers day-to-day operation support, documentation, records, and liaison with suppliers and service providers. You will work across CTS site in Ellesmere Port and Millbrook, handle procurement via SAP, maintain SharePoint, stock levels, and assist with site administration.

Qualifications

• Previous experience in an administrative or secretarial role.
• Excellent written and verbal communication skills.
• Strong organisational and time management skills.
• High level of discretion, professionalism and integrity.
• Strong IT skills including Outlook, Word, Excel and PowerPoint.

Responsibilities

• Provide administrative support across the CTS team at Ellesmere Port and Millbrook sites.
• Produce, maintain and organise engineering, technical and project documentation, ensuring records remain accurate and up to date.
• Maintain departmental records, databases and SharePoint sites, including project tracking and data.
• Support project and operational activities, including maintaining project information and stock levels of consumables and spare parts.
• Coordinate servicing, testing and maintenance of laboratory and safety equipment and manage supplier contracts.
• Process purchase requisitions, purchase orders, invoices and goods receipting through SAP.
• Liaise with suppliers, couriers and external service providers for logistics and day-to-day operations.
• Coordinate employee medical assessments and site administration activities.
• Provide general administrative support to the wider CTS team.

Skills

Organised

Communication

Time management

Discretion

MS Office

Tools

SAP

Job description

Innospec is a global specialty chemicals company focused on bringing innovative new technologies to market combined with a fast and responsive service. We serve a range of industries across the world, bringing our products to customers in markets from oilfields, fuels, refineries and power stations to personal care and performance chemicals. Our global team of approximately 2,450 employees spans 23 countries, applying their extensive experience and market understanding to customers' local needs. Integrating our global footprint with local service capability enables us to supply quality products that meet and anticipate changing market dynamics.

About the Role

We are looking for an organised and proactive Office Administrator to join our Fuel Specialties EMEA CTS team based in Ellesmere Port. This is a varied role where you'll work closely with engineers, chemists, managers, logistics teams and external service providers to support the efficient day-to-day operation of the department.

In this role, you will:

• Provide administrative support across the CTS team at our Ellesmere Port and Millbrook sites.
• Produce, maintain and organise engineering, technical and project documentation, ensuring records remain accurate and up to date.
• Maintain departmental records, databases and SharePoint sites, including project tracking and material compatibility data.
• Support project and operational activities, including maintaining engineering project information and managing stock levels of consumables and spare parts.
• Coordinate the servicing, testing and maintenance of laboratory and safety equipment and support the management of supplier contracts.
• Process purchase requisitions, purchase orders, invoices and goods receipting activities through SAP, supporting departmental financial administration and reporting.
• Liaise with suppliers, couriers and external service providers to support logistics and day-to-day departmental operations.
• Coordinate employee medical assessments and support a range of site administration activities.
• Provide general administrative and organisational support to the wider CTS team.

About You

To be successful in this role, you will be a highly organised administrator with excellent attention to detail and the ability to manage a varied workload in a fast-paced environment.

You will have:

• Previous experience in an administrative or secretarial role
• Excellent written and verbal communication skills, with the ability to build effective working relationships at all levels
• Strong organisational and time management skills
• A high level of discretion, professionalism and integrity when handling confidential information
• Strong IT skills, including Microsoft Outlook, Word, Excel and PowerPoint
• Experience using SAP or similar business systems would be advantageous
• The ability to work effectively both independently and as part of a team
• A proactive approach and strong attention to detail

What we offer

In return, we offer a competitive reward package and opportunities for continued professional development, including:

• Up to 10% employee, 15% employer pension contributions
• Private medical insurance
• 25 days annual leave
• Core working hours of 10am–3pm, with flexibility to work between 7am–7pm
• Access to our full Percipio training library, free of charge, for ongoing learning and development