Office Administrator

Confidential; Cambridge; On-site; GBP 26,000 - 38,000; Full time

Job summary

Confidential, a globally recognised technology business in Cambridge, is seeking an Office Administrator & PA to keep the Cambridge office running smoothly while providing high-quality support to the CEO and leadership team.

You will manage day-to-day office operations, coordinate travel, events and meetings across locations, and help drive digital processes using Microsoft 365 and AI tools.

Qualifications

• Experience in office administration, coordination and PA support for senior leaders.
• Strong calendar management and ability to coordinate meetings across locations/time zones.
• Excellent organisational skills with attention to detail and proactive problem-solving.

Responsibilities

• Take ownership of smooth day-to-day running of the Cambridge office.
• Manage office supplies, deliveries, couriers and facilities.
• Liaise with building management, contractors and suppliers.
• Prepare meeting rooms and provide welcoming reception for visitors and executives.
• Support events, activities and internal initiatives.
• Provide proactive PA support to the CEO and leadership team.
• Coordinate complex diaries and international travel arrangements.

Skills

Office administration

PA support

Calendar management

Travel arrangements

Tools

Microsoft 365

PowerPoint

Excel

SharePoint

Job description

Office Administrator & PA

My client is a globally recognised technology business based in Cambridge. They are looking for an Office Administrator & PA to play a key role in keeping their Cambridge office running smoothly while providing high-quality support to the CEO and wider leadership team.

Key Responsibilities

Office Administration

• Take ownership of the smooth day-to-day running of the Cambridge office
• Manage office supplies, deliveries, couriers and general facilities requirements
• Liaise with building management, contractors and suppliers
• Prepare meeting rooms and provide a professional, welcoming reception for visitors, customers and senior stakeholders
• Support company events, employee activities and internal initiatives

PA & Leadership Support

• Provide proactive PA and administrative support to the CEO and leadership team
• Manage complex diaries and coordinate meetings across different locations and time zones
• Arrange domestic and international travel, including flights, accommodation, itineraries, transport and visas

Digital & Process Improvement

• Make confident use of Microsoft 365, particularly Outlook, Word, PowerPoint, Excel, Teams and SharePoint
• Use generative AI responsibly for research, drafting, meeting summaries and information management
• Produce polished documents, presentations, spreadsheets, communications and trackers

Office Administrator & PA

My client is looking for someone who is:

• Highly organised, accurate and dependable, with excellent attention to detail
• Proactive and solutions-focused, with a genuine willingness to take ownership
• Positive, energetic and approachable, with a strong work ethic
• Comfortable managing multiple priorities and adapting when plans change
• Confident communicating with people at all levels, including senior stakeholders

Experience Required

The successful candidate will ideally have experience in an office administration, office coordination, PA, Team Assistant, Executive Assistant or similar role, with experience supporting senior managers and coordinating meetings, travel, events and office activities.

Strong Microsoft 365 skills are essential, particularly PowerPoint and Excel, alongside practical experience using generative AI and a willingness to embrace new technology and automation.