PA & Office Administrator

EA First; Cambridgeshire and Peterborough; On-site; GBP 28,000 - 38,000; Full time

Job summary

EA First Ltd is seeking an Office Administrator & PA to join a busy Cambridge office. The role supports the CEO and leadership team, handling diaries, meetings and administration with a proactive, can-do attitude.

The successful candidate will coordinate UK and international travel, welcome visitors, and help prepare meetings and materials. Experience in tech-enabled environments is advantageous.

Qualifications

• Experience in office administration, office coordination, PA, team assistant or executive support with senior stakeholders.
• Proactive, organized, accurate and dependable with a calm and adaptable approach.
• Comfortable using AI and quick to learn new systems.

Responsibilities

• Manage the day-to-day running of the Cambridge office.
• Support the CEO and leadership team with diaries, meetings and administration.
• Coordinate UK and international travel, accommodation, itineraries and visas.
• Welcome visitors and prepare meeting rooms.
• Support Board meetings, events and team activities.
• Liaise with suppliers, contractors and building management.
• Produce polished presentations, reports, spreadsheets and communications.
• Track actions and ensure nothing falls through the cracks.
• Utilize technology and automation to improve processes and save time.

Skills

Highly organized

Proactive

Discreet

Confident with Microsoft 365

Comfortable with AI

Curious about technology

Tools

Microsoft 365

Outlook

PowerPoint

Excel

Teams

SharePoint

Job description

Office Administrator & PA

Location: Cambridge

Term: Permanent, Full-time (onsite fully)

Salary: Negotiable

Looking for a varied PA & Administrative role in Cambridge?

We're looking for a highly organised Office Administrator & PA to keep a busy Cambridge office running smoothly while providing first-class support to the CEO and leadership team.

This is a varied, hands-on opportunity for someone who thrives on responsibility, enjoys helping others and brings a positive, can-do attitude to everything they do.

What you'll be doing

• Managing the smooth day-to-day running of the office
• Supporting the CEO and leadership team with diaries, meetings and administration
• Coordinating UK and international travel, accommodation, itineraries and visas
• Welcoming visitors and preparing meeting rooms
• Supporting Board meetings, company events and team activities
• Liaising with suppliers, contractors and building management
• Producing polished presentations, reports, spreadsheets and communications
• Tracking actions and ensuring nothing falls through the cracks
• Using technology, AI and automation to improve processes and save time

What we're looking for

You'll have previous experience in office administration, office coordination, PA, team assistant or executive support-and be confident working with senior stakeholders.

You'll also be:

• Exceptionally organised, accurate and dependable
• Proactive, resourceful and solutions-focused
• Calm and adaptable when priorities change
• Discreet when handling confidential information
• Confident using Microsoft 365, particularly Outlook, PowerPoint, Excel, Teams and SharePoint
• Comfortable using AI
• Curious about technology and quick to learn new systems

Experience within a technology, engineering or fast-paced professional environment would be beneficial.

EA First Ltd are acting as an Employment Agency for this permanent vacancy.