Office Administration Assistant

Tokio Marine HCC; Leicester; On-site; GBP 18,000 - 24,000; Full time

Job summary

Tokio Marine HCC, based in Leicestershire, is seeking an Office Administration Assistant to join the Surety team. This permanent, full-time role involves data entry, filing, and processing of underwriting-related documents, invoices, and post handling.

You will support clients and brokers by phone, manage document workflows in ImageRight, and assist with general administrative tasks to ensure smooth underwriting operations.

Qualifications

• Good command of English and numeracy.
• High level of accuracy required in data entry and filing.
• Strong written and verbal communication skills.
• Confident and courteous telephone manner.
• Excellent organisational skills.
• Self-motivated and able to use own initiative.

Responsibilities

• Provide support to Clients, Brokers and Underwriters in underwriting and administration of Surety Bonds.
• Input and retrieve data on a bespoke underwriting system.
• File documentation into ImageRight (paperless filing system).
• Retrieve financial information from Companies House and other providers.
• Input terms on underwriting system and prepare quote letters.
• Prepare and check legal documentation.
• Handle departmental post and monitor the general e-mail box.
• Deal with client and broker enquiries by telephone.
• Produce invoices and premium advice notes.
• Manage overrun of contracts and general office administration.
• Assist the Surety Administration Manager with other duties.

Skills

English proficiency

Numeracy

Keyboard skills

Written communication

Verbal communication

Organisational skills

Initiative

Job description

Job Title: Office Administration Assistant

Position Type: Permanent, full time

Location: Rearsby, Leicestershire

Why Tokio Marine HCC?

Standing still is not an option in the current world of Insurance. TMHCC are one of the world’s leading Specialty Insurers. With deep expertise in our chosen lines of business, our unparalleled track record and a solid balance sheet, TMHCC evaluates and manages risk like no one else in the industry. Looking beyond profit, empowering our people and delivering on our commitments are at the core of our customer values, and so is a desire to grow and provide creative and innovative solutions to our clients.

Job Purpose:

This is an excellent opportunity to work within our Surety Division. This is a very successful, busy and enthusiastic team who pride themselves on the high level of service they provide.

Key Responsibilities:

• Provide support to Clients, Brokers and TMHCC & TME Underwriters (who work from many different locations across the UK and EU) in the underwriting, processing and ongoing administration of Surety Bonds, such as Construction Bonds, Custom Bonds and Pension Guarantees

• Input and retrieval of data on a bespoke database (underwriting system)

• Filing documentation into ImageRight (paperless filing system)

• Retrieval of financial information from Companies House and other information providers

• Inputting terms on underwriting system and preparing quote letters

• Preparation and checking of legal documentation

• Assisting with departmental incoming/outgoing post

• Monitoring of the general department e-mail box and distribution of incoming e-mails as appropriate

• Dealing with customers and insurance brokers enquiries and queries by telephone

• Producing Invoices and Premium Advice Notes

• Change additional premiums for overrun of contracts.

• General Office Administration

• Other reasonable duties as instructed by the Surety Administration Manager

Skills and Experience Specification:

• Good command of English and numeracy

• Good keyboard skills, high level of accuracy essential

• High level of written and verbal communication skills

• Confident and courteous telephone manner

• Good organizational skills

• Self-motivated and able to use own initiative

What We Offer

The Tokio Marine HCC Group of Companies offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking energetic and confident individuals to join our team of professionals.

The Tokio Marine HCC Group of companies is an equal opportunity employer. Please visit www.tmhcc.com for more information about our companies.