Office Admin

Prime Property Auctions; Glasgow; On-site; GBP 28,000 - 30,000; Full time

Job summary

Prime Property Auctions, Scotland's fastest-growing online property auction house, is looking for someone to handle the day-to-day property and legal administration. The role involves managing legal packs, invoicing, and ensuring smooth office operations while supporting buyers and sellers.

The ideal candidate will be exceptionally organized, self-motivated, and proficient with systems, with a competitive salary ranging from £28,000 to £30,000.

Qualifications

• Highly organized with a proactive approach to managing tasks.
• Experience with financial administration and CRM systems is preferred.

Responsibilities

• Manage legal packs and chase solicitors for documents.
• Keep CRM and property systems accurate and up to date.
• Perform invoicing and finance admin on Xero.
• Build and schedule email campaigns.
• Coordinate office operations and team events.
• Manage the buyer and seller thank you process after every sale.

Skills

Organisational skills

Self-starter

Financial administration

CRM system proficiency

Tools

Xero

Job description

We're Scotland's fastest-growing online property auction house and we're on our way to becoming the biggest in the UK.

We’re a small team with big ambition.

We’re looking for someone to own the day-to-day property and legal admin (legal packs, AML, chasing solicitors), keep our invoicing and systems accurate, and make sure the office runs smoothly while our buyers and sellers are looked after.

The opportunity

• You’ll be the operational glue that holds everything together behind the scenes - dealing with buyers, sellers and solicitors daily.
• Salary of £28,000-£30,000 depending on experience
• Govan Office with allocated parking

Who you need to be

• Someone who is obsessively organised, hates loose ends, and takes pride in keeping a business running without being asked twice.
• A self-starter who manages their own workload without being chased
• Comfortable across multiple systems (we'll train you on ours)

What you’ll be doing

• Managing legal packs and chasing solicitors for documents
• Keeping our CRM and property systems accurate and up to date
• Invoicing and finance admin on Xero
• Building and scheduling email campaigns
• Running office operations and coordinating team events
• Managing our buyer and seller thank you process after every sale